Database Officer at Medecins Du Monde

MAIN RESPONSIBILITIES

Under the supervision of the Monitoring and Evaluation Officer, the Database Officer will be responsible for the following main activities in accordance to national and MdM procedures:

• Data Management
• Data Report Design
• Other Tasks

DETAILED ACTIVITIES

Data management on the corresponding forms and tools

• Receiving the data from the project team or if not, collect it
• Enter medical data in the mission database appropriately and on a regular basis (from mobile teams and supported health facilities)
• Update and maintenance of database (formulas, graphs…)
• Report and alert to the line manager any problem arising with data provided or database.

Data report design

• Update the standard monitoring tool designed on Excel
• Create and generate relevant graphs to show the data developments/movements
• Finalising development of database in collaboration with coordination team if needed
• Contributing to design various studies (surveys, new forms…)
• Weekly data review and analysis for respective facility

Field Monitoring Activities

• Routine field monitoring activities to ensure Data Quality Assurance (DQA)
• Conduct periodic Data Quality Audit using NHIS tools and report
• Supportive supervisions of mobile clinics team to support and improve field data collection
• Instruct colleagues on various tools to be used
• On request, will have to read documents, reports etc to look for data

Supportive activities

• Overseening enumerators during Surveys
• Provide Technical support to facilities registrars
• Provide Sampling for Standard Case Management (SCM) to facility medical supervisors
• Perform other duties as assigned by the Meal supervisor

OTHERS:

• Be flexible in performing his/her duties
• Inform immediately the security focal point in case of any security problem
• Perform other additional duties on request of the Medical Supervisor/Health Program Coordinator

Because of the emergency relief nature of MDM’s work, working hours may be irregular and employees are expected to be flexible in their approach to working hours under emergency conditions.

He/she works under the supervision of the M & E Officer. The employee shall respect Médecins du Monde - France’s schedule and Terms and Conditions of Engagement for National Staff and is expected to be available anytime in order to answer to an emergency situation and be flexible and available beyond normal working hours if requested.

This job description can be modified according to changes in MDM activities or in the context. It can be amended at any time after mutual consultation, in order to fit the requirements of the programs.