Country Office Administrative Support - Short Term Consultancy at Malaria Consortium

Job Description

• Malaria Consortium requires qualified admin support staff who will provide support to the Country office operations team and states in ensuring, ease of workload, fast-track conclusion of processes to enable full documentation and payment of vendors, and resolve pending administrative tasks.

Specific Task and Activities

• Receive briefing on daily task from the Admin/Operations focal point.
• Liaise with the Procurement & Admin Officers in coordinating vendor payments and administrative tasks for SMC Philanthropic Funding project.
• Review, scanning, and printing of support documents for SMC related payments and share same with the senior procurement officer for confirmation and onward presentation to finance for final payment.
• Ensures proper filing of SMC related support documents for payments.
• Support the logistics officer in collating all Travellers boarding passes and filling same into the folder as directed by the logistics and admin officer.
• Support the logistics officer in collating all supporting documents on logistics related service engagement for vendor payment processing.
• Support the senior admin officer in confirming and Reconciling of all PF-SMC asset/inventory in Abuja office and ensure that they are physically tagged in accordance to the allocated asset/inventory tags in the PF-SMC register.
• At the directive of the senior admin officer, support in computing monthly generator timing record.
• Perform other administrative and operational duties as may be assigned by the operations teams.
• Review all the task and submit report.

Deliverables
At the end of the assignment, the expected deliverables include:

• Admin / Operations TA
  • Ensure completeness of documentation for all final vendor payments.
  • Assignment report on the status of all vendor payments.

Qualifications and Experience

Essential:

• Bachelor’s Degree in Administration, Social Sciences, Project Management or similar.
• A minimum of 2-years’ experience in a related role.
• Previous experience within the INGO sector and in a related role.
• Good inter-personal, communication and planning skills.
• Strong Microsoft office suite skill.
• Superior attention to detail.
• Excellent communication skills.
• Expense reporting.
• Ability to work independently in an organized manner but within an integrated team.

Desirable:

• Person resident in and working experience in the State of Assignment
• An in-depth experience in similar positions/assignment
• Previous working experience with MC and in SMC are added advantages.

Timing of Consultancy: October - December - 2023:

• Country Office Admin Support (SMC 2023) - 60 TA-days.