Country Logistics Coordinator at COOPI - Cooperazione Internazionale

Location: Damaturu, Yobe
Duration: 6 months (renewable)
Starting Date: ASAP

Purpose of the Role
The Country Logistics Coordinator:

• Is responsible for the country's logistics and security;
• Ensures the coordination and management of all aspects related to the country’s logistics and particularly: purchase procedures, goods/services supply, the transport systems and the technical organization of the work of all COOPI’s field offices in the country, in accordance with what is defined by the procedures;
• Is responsible for the security aspects of the mission, under the supervision and in coordination with the Head of Mission and in close collaboration with the HQ.

Responsibilities
Logistics Management:

• Coordinate the country logistics function, both at Country Coordination level and at field office level
• Ensure that the logistics works correctly in qualitative and quantitative terms, at all different levels and in compliance with the procedures;
• Ensure the correct application of the procedures COOPI and the donors related to goods and services purchases (including planning and necessary documents);
• Follow the suppliers performance in compliance with COOPI's standards
• Ensure that the selection process for goods and services and the contracts assignment (calls for tenders) occur in a transparent and coherent way.

Vehicles and Machines Management:

• Ensure the machines/vehicles utilization planning, in collaboration with the supervised staff;
• Ensure that vehicles maintenance and repair are carried out and that all monitoring reports and regular checks are correctly performed;
• Ensure that, relatively to the use of vehicles and machines, the organization's procedures and the country's rules are followed.

Goods and Stock Management:

• Ensure that all goods are included in the inventory, and controlled when entering and exiting the storage space;
• Ensure the stock monitoring and the use of instruments for report writing;
• Monitor the correct goods use and conservation;
• Ensure that the correct maintenance of the immovable goods is performed and that the country is provided with rules for correctly making use of these goods;
• Ensure that all logistic-related reports are produced according to what is stated by the COOPI's procedures and the Country Regulation (vehicles and goods management, supplies, purchases, storage space, staff reports etc.).

Staff Management:

• Coordinate, supervise and evaluate the logistical staff work;
• Ensure the training of the country's logistical staff;
• Ensure that all the expatriate staff a register and with the due permission to work in the country.

Institutional Relations:

• Represent the organization at all logistical clusters and at security coordination meetings, upon delegation by the Head of Mission.

Security:

• Is responsible for the application, the update and the dissemination of the country security regulation at central and field level;
• Is responsible for conducting security and risk assessment in COOPI areas of intervention, participating to security meeting at central level;
• Is responsible for all goods and organization's properties security;
• Cooperate and support the Head of Mission/Area Coordinator about the expatriate and local staff security.

Requirements
Education / Experiences:

• A degree in Logistics, Engineering, Business, or related field;
• Minimum 5 years experience in the humanitarian field as Logistics Coordinator or in a similar position;
• Proficiency in English;
• Demonstrated experience in procurement, distribution, stock management, fleet management, communications and security;
• Experience of working within an insecure environment with responsibility for security planning, monitoring and management;
• Computer literacy, with high proficiency in the use of standard office software applications (e.g. Microsoft Word, Excel and PowerPoint);
• Valid driving license.

Soft Skills:

• Strong analytical and practical problem-solving skills;
• Strong supervisory abilities, and demonstrated capacity of teamwork and of coordination with the relevant actors;
• Very good inter-personal and writing communication skills;
• Ability to organize work efficiently and deliver assignments in a timely manner often under time constraints.