Corporate Event Manager at Xcene Research

Job Purpose

• The Corporate Event Manager is responsible for providing oversight of events and meetings in support of Xcene operations. Responsible for collaborating with and managing relationships with external vendors, management, and internal teams to define event/meeting objectives, requirements, scope, timing, and budgets. Also, accountable for establishing a best-in-class service expectation with regards to the setup and conduct of events/meetings.

Key Accountabilities

• Oversee the planning and coordination of all Xcene events.
• Conceptualizing, designing, and creating high-profile external events that portray the company in a positive light to media, government officials and other key stakeholders. Events include but are not limited to revolutionary or ribbon-cutting events with senior government officials and company events hosted at large, external venues.
• Leading development, design, event creation, and communications for all team member-management gatherings hosted by the company’s Executive Committee Members.
• Designing recommendations for strategic approach, policies, budget, and creative direction of new events.
• Designing and implementing methods to transform the digital experience of company events.
• Liaising with Marketing & Strategy team and other team members to promote events (if in-house, external, or ticketed).
• Lead or designate the responsibilities of venue selection, budgeting, securing sponsorships, handling logistics, handling event marketing, negotiating with sub-contractors and evaluating event effectiveness that drives sales and generate awareness.
• Develop event management tools, including planning checklists, communication plans, training enhancements and department guidelines.
• Manage third party relationships to ensure event needs are met.
• Ensure the event exceeds expectations and final spend is under budget.
• Handling and presenting post-event reports in details.
• Updating senior management and develop event feedback surveys.
• Plan and prepare for potential circumstances that can impact the integrity of the event.
• Ensure that health, safety, legal, and insurance obligations are strictly adhered to.
• Building business relationships with current and potential clients and vendors.
• Creating informative presentations; presenting and delivering information to potential clients at client meetings, industry exhibits, trade shows, general team meetings, and conferences.

Skills

• Proficiency in various event software.
• Highly Organized.
• Ability to develop, organize, and manage multiple tasks with varying priority levels.
• Ability to travel 30% of the time, sometimes weekends.
• Ability to effectively negotiate, tactfully interact with all levels in organization and externally, strong analytical and reporting strengths.
• Sense of humor and capacity to succeed in a fast-paced, dynamic organization.
• Calm appearance under pressure.

Knowledge and Experience:

• Demonstrable extensive knowledge in managing vendors and partnering with internal business cohorts in supporting operative events.
• Demonstrated awareness of event production best practices and trends, as well as experience implementing creative digital event features, is an added advantage.
• Operational project management skills and experience creating work plans, meeting agendas and other collaboration tools.

Education and Qualifications

• Bachelor’s degree (or equivalent) level of qualification in public relations, communications, hospitality or equivalent combination of education and relevant work experience.