Cooperate Secretary at People2profit-NG

Job responsibilities

• The secretary of the corporation is an active conduit for communication between the board, management, and members by giving proper notice of any meetings and timely distribution of materials such as agendas and meeting minutes.
• You should be knowledgeable of the organization’s records and related materials, and should be able to provide advice and resources to the board on relevant topics at issue, such as particular governance matters being addressed at a meeting or a new amendment to state corporate law,
• You are tasked with knowing and complying with notice requirements and scheduling meetings to accommodate the directors.
• You will be responsible for scheduling board meetings and should ensure an adequate number of meeting are held per year, in accordance with the organization’s bylaw.
• You will also be charged with recording minutes of meetings. Minutes are an important organizational document and provide a memorialized chronology of key information such as board actions, elections of officers or directors, and certain reports from committees and staff.
• As the custodian of the organization’s records, the secretary is responsible for maintaining accurate documentation and meeting legal requirements, such as annual filing deadlines.
• Develop and distribute a board calendar before the start of each year
• Understand what to record and what not to record when taking minutes
• Perform other duties assigned

Qualification /Requirements

• HND/BSc/OND in secretarial studies or any relevant program
• 5-10 years relevance work experience as a secretarial administration of an international organization or an NGO is an advantage
• Experience of corporate/organizational financial management is preferred
• Proficiency in Microsoft packages – MS Word, Excel, PowerPoint.
• Excellent managerial and analytical skills.
• Ability to communicate complex information clearly and concisely.
• Ability to communicate and lead change initiatives with a proven capacity to inspire, encourage, build trust and confidence, and to drive forward collective actions.
• Ability to negotiate effectively and constructively
• Proven ability to demonstrate awareness of cultural sensitivities and to act in a fair, inclusive and respectful way when dealing with others.