Contracts Support at CBRE Excellerate

Role Overview

• To ensure satisfactory delivery of services against contractual terms and conditions, meeting and exceeding client expectations and ensuring the contractual commitments of CBRE are achieved.
• To ensure all maintenance work is called out in accordance with client and company policies and procedures and within health and safety legislative requirements.

Key objectives of the role (Not exhaustive or necessarily in order of importance):

• Assist in the issue of PPMs from the CMMS system, together with the update and maintenance of accurate records.
• Arrange site access for sub-contractors carrying out planned maintenance, including raising of Change requests and obtaining RAMS and compiling subcontractor packs.
• Update sub-contractor logbooks as required and requested, including filing of completed subcontractor maintenance packs and reports.
• Ensure that supplier and subcontractor feedback is regularly recorded.
• Assist with the submission of subcontractor and extra works quotations.
• Raise extra works purchase orders and send to suppliers and subcontractors.
• Support the tendering process for subcontractors and ensure all necessary service contract purchase orders are raised in a timely manner ready for the services required to operate the facility.
• Compile and submit time sheets.
• Monitoring and reporting of staff absence, update and maintain holiday/absence tracker.
• Assist with arranging staff training.
• Update/maintain contract training matrix.
• Responsible for compiling monthly Contract Reports.
• Assist contract management with filing to update and maintain contract logbooks.
• Deal with sub-contractor invoices and any associated queries, assisting with checking/processing for payment of all CBRE monthly invoices.
• Compiling the monthly site financial reconciliation.
• Supporting the Contract Management Team in ensuring the financial records, systems and reports are kept up to date, together with progressing contract Works in Progress, invoicing and credit control etc.
• Assist where needed with day-to-day enquiries from the CBRE team and Client.
• General administration and logistical support to contract Management.

Essential Education Desirable Education

The successful candidate will have the following background:

• A good basic education with at least grade 12 and passes in Mathematics and English.
• Excellent IT skills with working knowledge in Microsoft Word and Excel.
• Three years' experience in a similar role with basic finance responsibilities.

Desirable Education

• Grade 12 Mathematics and English.
• Knowledge of CAFM, CMMS or PPM management, Access Requests, change management system and PowerPoint.
• Experience covering both administrative and financial aspects.
• Supervisory experience recommendation.