Contract Specialist at UNICEF

How can you make a difference?

• Under the direct supervision and guidance of the P3 Supply Specialist (Supply Section), the incumbent will coordinate the planning and implementing of a sound and sustainable procurement process, including sourcing strategy, supplier selection and evaluation, quality management and performance measurement UNICEF’s construction works, in support of operations and program objectives.

Key functions, accountabilities and related duties/tasks:

Below is a summary of key functions and accountabilities.

• Collaboration with UNICEF Programmes and government counterparts through involvement of in programme supply planning and preparation for implementation of supply component as well as monitoring and evaluation.
• Conduct surveys to identify potential construction companies and engineering firms available in the local market; prepare terms of reference required for establishing local Long-Term Arrangements for engineering services (design and site supervision).
• Preparation of BLPA requests with supporting documents related to construction activities and share with Supply Division HQ for approval.
• Prepare Statement of Works, Terms of Reference, solicitation documents, Contracts, Grant Agreements and other documents required for project implementation in cooperation with UNICEF Construction Unit, Contracting Centre in Copenhagen.
• Assist in bidding processes; manage the pre-qualification and short-listing of bidders, preparations of bids, issuance of bids, pre-bid conference, receipt and opening of bids Coordinate the tender evaluation process (Technical and financial) after bid opening and bid evaluation, recommendation of award, contracts negotiations, contract finalization and issuance.
• Develop and implement systems for internal control that would ensure compliance with contractual terms and conditions, in collaboration with the program team.
• Make recommendations for payments upon review of certified invoices from construction engineers.
• Monitor and analyse contract performance against agreed benchmarks and through agreed reporting mechanism. Advise Construction Manager on any potential issues and recommend remedial actions or solutions.
• Negotiate, within the terms and conditions of the contract, solutions to conflicts/problems arising in case of poor performance or non-compliance with contractual obligations.
• Frequently convene meetings with contractors to allow ample opportunity for the identification and early resolution of potential disputes.
• Realize syntheses of lessons learnt and best practices in procurement /contract management.
• Develop appropriate contract management tools, guidelines and manuals for standardization and knowledge sharing purposes.
• Ensure key meetings and work procedures are properly documented and institutionalized.
• Engage and involve government counterparts as appropriate, to facilitate contract management as well as to contribute to the capacity building
• Any other duties as assigned

To qualify as an advocate for every child you will have…

Education:

• Advanced degree in Supply Chain management, Business Administration, Contracts/ Commercial law, Construction engineering other relevant areas.
• A first level university degree with additional three-years of relevant work experience in construction or engineering field may be acceptable in lieu of an advanced university degree.

Work Experience:

• A minimum of six (6) years of relevant experience, at the national and/or international levels, in project management, Business Administration, supply chain management, contract law site supervision, quality assurance and/or other directly-related technical fields is required.
• Working proficiency in Microsoft tools (Word, Excel, and Powerpoint)
• Emergency experience an advantage, especially in Nigeria, and a willingness to travel to all locations in Nigeria.
• Experience working with the UN systems in similar function is highly desirable.
• Proficiency with working with SAP systems.
• Working experience in UN or other international development organization is an asset.