Consortium Finance Manager - BHA at Save The Children

ROLE PURPOSE:

This position will be responsible for implementing and/or coordinating all financial support functions for BHA and Partners in addition to budget monitoring. Ranging from proposal budgeting, implementation financial monitoring, reporting, and close outs. 

SCOPE OF ROLE: 

• Reports to: Project Manager with Dotted line to Humanitarian Response Finance Lead
• Dimensions: Matrix reporting to the Finance Director 
• Staff directly reporting to this post: N/A
• Technical responsibility: Yes
• Budget responsibility: None

Key Accountabilities.

Have excellent knowledge of Finance and Accounting. Ensure that roles and responsibilities are clear and have strong understanding of all of Donor’s and Save the Children’s regulations and policies, especially the core policies such as Finance policies and procedures, Child Safeguarding Policy, Code of Conduct, Fraud & dishonesty policies, Anti-bribery and corruption policy and whistle blowing policy.

Overall Responsibility.

The Consortium Finance Manager is the finance focal point and lead for BHA and will be responsible for all finance related activities and health budget monitoring and KPI.

Portfolio Finance Management.

• This role will ensure accurate, complete and reliable financial information is maintained through the following actions: conduct budget vs. actuals budget analysis; ensure appropriate expensing and coding of award costs; analyse Life of Award (LoA) reports for financial monitoring of spend; conduct general ledger reviews, as needed; and determine corrective actions necessary to resolve errors, then independently manage follow-up actions between finance stakeholder.
• Oversee expenses are in accordance with donor rules and regulations and approved budgets.
• Oversee issues as needed and as appropriate to financial compliance including collaborating with humanitarian management team, legal team, or grants and contracts support.
• Produce detailed transaction reports as needed, for further analysis.
• Maintain knowledge on donor rules and regulations and monitor and review compliance. Support any required audits.
• Work closely with the budget holder and operations unit to track spending, provide information for financial reporting, reference financial system for information and manage expenses re-class HO cost.
• Oversee and actively coordinate the development of cost proposals, including: sharing and conducting necessary trainings on cost proposal templates; ensuring all CO costs are appropriately budgeted into the projects; conducting thorough review of proposal budgets in collaboration with country office technical leads and colleagues; ensuring proposal budget documents are ready for donor submission.

Financial Reporting and Close-Outs

• Facilitate financial reconciliation, including final accruals, receivables, and adjustments.
• Work with the awards team to process of close-out via the Award Management System Close-Out checklist for the CO and facilitate review follow-ups as needed.
• Review financial reports prepared by Global Finance and support changes and follow up work with humanitarian team members as needed.
• Support on financial close-out of awards including analysis of expenditures and receipt balances as may be necessary.

Others:

Payment Review.

• Ensure BHA financial transactions in the state office are appropriately approved, authorized and administered, in line with SC & Donor policies.
• Process all payments (cheque and/or cash) to vendors, service providers, and partners in line with SC policies & Donor requirements.
• Ensure BHA cash transfer payments and ensure fund available for the program.
• Process all banking activities, ensuring that bank account records are accurately maintain, and that bank statements are obtained on a timely basis.
• Responsible for monthly recharges processing (Reversal and reclass) as well as daily matching of transaction on Agresso.

Financial Record.

• Manage the electronic spreadsheet/format for receiving and disbursing funds; coordinate the preparation and timely submission of monthly financial reports and other reports to the CO Abuja as required. Ensure accurate keeping of account books (electronic and paper) for the state office.
• Ensure adequate safeguarding of all vouchers manually and electronically.
• Ensure adequate safeguarding of all financial instruments.
• Preparation and submission of monthly Balance Sheet Reconciliations to CO Abuja.
• Ensure monthly reconciliation of cash especially for CVA with Financial Service Provider (FSP) – Nagis.

Cash and Budget Management.

• Coordinate with the Line manager to ensure timely and appropriate cash flows, matched with the operational needs of the state office and budget forecasts, and in line with SC policies and donor requirements.
• Ensure that the Project chief of Party/Manager receives timely and accurate information to inform activity planning and forecasts.
• In collaboration with the line manager, support monthly budget phasing and annual pipeline analysis as well as BVA commentary for specific award.
• Support BHA CoP/Manager and Coordinator for biweekly program deep dive to identify areas that may require attention.
• Take a lead on updating the award budget tracker monthly with SCI expenses & projection and facilitate the monthly finance review calls with SCUS team support.

In collaboration with the Food Assistance Programmatic Technical Lead as well as the SCUS team, support the Food Assistance transfer amount calculation for budget management purposes.
Procurement

• Represent Finance at Procurement Committee meetings.
• Validate Purchase Vouchers within the assigned Limit.

Statutory Regulations.

• Make statutory payments to the relevant authorities such as PAYE, WHT, and PENSION deduction and ensure adequate documentation is kept in the office.
• Monthly submission of EFCC report to the country Office.

Partner Management.

• Review partners/sub-awardee financial report and reconcile partners/Sub-awardee Account (5200)
• Support the state teams to provide administrative and technical support to the partners to ensure that all financial documentation and reports are prepared and submitted on a timely basis in line with SC policies, project agreements.

Business Partnering

• Conduct Award level finance induction for all new staff on finance policies, systems and procedure.
• In collaboration with the line manager support the training in financial management in accordance with SC’s financial management policies.
• S/he acts as a business partner to other units (Awards, M&E, Operations, HR etc.) by providing financial advice as may be required from time to time.
• Any other tasks as assigned by supervisor.

WORKING RELATIONSHIPS

• Internal: All technical leads, Budget Holders, Operations, Support services heads and Directors.
• External : Members, Donors etc.  

COMPETENCES AND BEHAVIOURS (Our Values in Practice)

Core Competencies

Leading and inspiring others – Delivering results – Developing self and others – Problem solving and decision making – Innovating and adapting – Applying technical and professional expertise – Working effectively with others – Communicating with impact - Networking.

Adhere to SCI Values: Accountability; Ambition; Collaboration; Creativity; Integrity

Accountability:

• holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• widely shares their personal vision for Save the Children, engages and motivates others
• future orientated, thinks strategically and on a global scale.

Collaboration:

• builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• values diversity, sees it as a source of competitive strength.
• approachable, good listener, easy to talk to.

Creativity:

• develops and encourages new and innovative solutions.
• willing to take disciplined risks.

Integrity:

• honest, encourages openness and transparency; demonstrates highest levels of integrity

QUALIFICATIONS AND EXPERIENCE:

Essential

• Qualified Chartered Accountant with 4 years of post-qualification experience. 
• At least 7 years of experience in an International NGO and with major donor projects especially USAID/BHA
• Knowledge and expertise in the field of project preparation, commercial negotiations, financial management, internal controls/systems development, accounting, auditing and reporting
• Ability to problem solve efficaciously exercising good judgement will be an asset. 
• Experience working in project with Cash Transfer or Food Voucher component.
• Experience working with Partners and grants management.

 Desirable Criteria

• Good training and facilitation skills (for financial training/support to partners).
• Ability to multi-task, engage in long-term planning, meet deadlines, and handle last-minute demands; exercise patience, and adapt to changing circumstances.
• Ability to be creative and proactive health service improvement is essential.
• Experience of working on CVA programs.