Compliance Specialist at Chemonics International

Job Description

• Chemonics International, a leading international organization based in Washington, D.C., seeks a Compliance Specialist for the USAID funded Strategic HIV/AIDS Response Program (SHARP) Task Order 03 activity in Nigeria. This activity aims to identify and support proven interventions through improvement of service delivery and strengthening health systems with an expanded effort with the Government of Nigeria (GON) in Adamawa, Bauchi, Borno, Jigawa, Kano and Yobe States. The objectives of the activity include 1) Targeted and efficient HIV and TB case identification and linkage to care and treatment; 2) Enrollment of patients on HIV/AIDS therapy with adequate adherence and minimal loss to follow-up; 3) Successfully suppress HIV viral load; and 4) Increase GON capacity to expand, coordinate and finance HIV/AIDS and TB services. This position will be based in Abuja, Nigeria. We are looking for individuals who have a passion for making a difference in the lives of people around the world.
• The Compliance Specialist will support the project in successful implementation of the project workplan and achievement of the project objectives. The Compliance Specialist will be responsible for ensuring compliance of all project activities in accordance with Chemonics and SHARP TO 03 policies and procedures as well as general USAID rules and regulations. The Compliance Specialist will be responsible to conduct desk review of all financial and procurement documents, conduct periodic financial review of the subcontractors and internal audit reviews.
• The Compliance Specialist will at all times adhere to and act in accordance with Chemonics Professional Code of Ethics (“Living Our Values”) and will make the principles of the Code a part of the project’s culture and standard operating procedures.
• The Compliance Specialist will ensure highest level of integrity, honesty and transparency in the project operations and will maintain professional relationships with all internal as well as external stakeholder with whom he will interact, throughout the life of the project.

Principal Duties and Responsibilities

• Ensure project compliance with all USAID policies, rules, and regulations applicable to the project, track adherence and application of organizational and project policies and procedures in activities implementation.
• Establish standards and procedures for resilient compliance system to help prevent, deduct, identify, and correct any non-compliance with project policies and procedures.
• Foster an accountability environment across project operations to ensure funds disbursement for the intended development purposes as outlined in the project contract; identify and prevent occurrences of any fraud, corruption, or misappropriation of funds.
• Review all procurement, grants documents agreements for compliance of all policies and procedures, identify and recommend needs for additional documentation or correction in the process before project approval.
• Review all financial documents to ensure appropriate back-up documentations are available on the file before release of payment; ensure that minimum documentation requirement is met, all invoices, time sheets, contracts are available and sequentially attached to each payment request.
• Review reconciliation of bank accounts, receivable and payable accounts periodically, ensure all outstanding transactions are cleared in accordance with project’s policies.
• Conduct surprise petty cash counts to ensure petty cash disbursement record are up-to-date and properly coded on the disbursement sheets.
• Maintain accurate database of the vendors, update it from time to time through identification of new vendors for floating the RFQs, RFPs as may be required.
• Support project in pre-award assessments exercises, financial reviews of the grantees, subcontractors, and vendors as and when required.
• Contribute to the periodic reviews of field office policy manuals, make recommendation on strengthening of policies and procedures.
• Periodically review adherence of project to record keeping policies, conduct spot check on manual as well as electronic record to ensure alignment with organizational indexing policy.
• Contribute to the investigation, assessment of any compliant of corruption, misconduct, and documents findings for supervisor.
• Any other task assigned by supervisor consistent with the scope of position.

Job Qualifications

• Bachelor's Degree in Accounting, Business or Public Administration, Economics or any other related field, professional qualification preferred.
• 3-5 years development sector experience in compliance or internal audit, additional experience in audit firm will be preferred.
• Familiarity with local Nigerian laws as well as USG rules and regulations required.
• Excellent communication and interpersonal skills, ability to build and maintain collaborative work relationship. Fluency in English is required.
• Flexible, creative personality and the ability to maintain a rapid and demanding pace of work.
• Excellent ITC skills are required.