Company Secretary / Head of Legal at Alfred & Victoria Associates

Role Objectives

• To give accurate and timely counsel to executives in a variety of legal topics (labor law, partnerships, international ventures, corporate finance etc.) and ensure compliance of the provisions of Companies Law and rules made there-under, other statutes and bye-laws of the company.

Essential Duties
Company Secretarial Responsibilities:

• Ensures that business of the company is conducted in accordance with its objectives contained in its memorandum of association
• Ensure affairs of the company are managed in accordance with its objectives contained in the articles of association and the provisions of the Company’s Law
• Prepares the agenda in consultation with the Chairman and the management of the Company and the other documents for all the meetings of the board of directors
• Arrange, call and hold meetings of the board and prepare accurate record of proceedings
• Attend board meetings in order to ensure that the legal requirements are fulfilled
• Collaborate with the Chairman and prepare the agenda and other documents for the general meetings
• Perform all matters concerned with the allotment of shares, and issuance of share certificates including maintenance of statutory Share Register and conducting the appropriate activities connected with share transfers
• Prepare, approve, sign and seal agreements leases, legal forms, and other official documents on the company’s behalf, when authorised by the board of the directors or the management
• Advise, in conjunctions with the company’s solicitors, in respect of the legal matters, as required from time to time

Legal obligations of Company Secretary:

• Filling of various documents/returns as required under the provisions of the Companies Law, including filing of copy of special resolutions on prescribed form within the specified time period
• Proper maintenance of books and registers of the company as required under the provisions of the Companies Law
• Monitor compliance on legal requirements of the allotment, issuance and transfer of share certificates, mortgages and charges
• Issue notice and agenda of board meetings to every director of the company and to auditors
• Record Minutes of the proceedings of the meetings of the directors
• Implement policies formulated by the Directors
• Manage correspondences between the company and relevant stake-holders
• Make arrangement for the payment of the dividend within prescribed period as provided under the provisions of the Companies Law

Head of Legal Responsibilities:

• Provide accurate and timely counsel to executives in a variety of legal topics (labor law, partnerships, international ventures, corporate finance etc.)
• Collaborate with management to devise efficient defense strategies
• Research and evaluate different risk factors regarding business decisions and operations
• Apply effective risk management techniques and offer proactive advise on possible legal issues
• Communicate and negotiate with external parties (regulators, external counsel, public authority etc.), creating relations of trust
• Draft and solidify agreements, contracts and other legal documents to ensure the company’s full legal rights
• Manage complex matters with multiple stakeholders
• Provide clarification on legal language or specifications to everyone in the organization
• Maintain up-to-date knowledge of alterations in legislation and to alert management on changes

As Company’s Senior Manager:

• Ensure compliance to the code of business conduct
• Ensure compliance to internal control procedures
• Exhibit and promote companys core values: Entrepreneurship, Agility & Performance
• Promote KAIZEN and ANZEN culture within the organization
• Seek to continuously develop Human Resources through coaching, mentoring and training.

Requirements

• Bachelor’s Degree in Law.
• Masters in Law, Finance, Business Management or a related field.
• 8 years’ working experience as a Legal Practitioner with 3 - 5 years’ proven experience as a compliance officer.
• Proven experience as a Company Secretary and Legal Counsel in business environment.
• Excellent knowledge and understanding of corporate law,legal requirementsand procedures.

Skills, Values & Attitudes:

• Excellent communication and interpersonal skills
• Ability to multi-task and prioritize
• Strategic thinking
• Good MS excel skill Entrepreneurship
• Agility
• Performance
• Speaking honestly
• Be optimistic and bold
• Overcome stress
• Take medium & long-term goals on board
• Be a decision maker
• Succeed with the team
• Be a role model and respectful.

Salary
Very Attractive.