Company Secretary at Golden Oil Industries Limited

Job Summary

The job is very instrumental in ensuring that the office runs smoothly and maintains a high standard of corporate governance. To work with company directors and facilitate all governance related requirements with them. To liaise with cross functional teams and ensure the company complies with all legal and regulatory requirements such as filling of annual returns, holding AGMs etc. As it is a leadership role so also responsible to promote a positive culture that supports teamwork within the organization and a favorable image of the organization.

Job Details

1. Adheres to all company policies, procedures and business ethics codes and ensures that they are communicated and implemented within the team.
2. Duties include the following, measurable in terms of time, cost, quality or quantity.

STRATEGIC RESPONSIBILITY - To plan a comprehensive framework of all applicable regulatory and legal requirements and ensure all operations are aligned to meet the timelines as specified.

1. To be responsible for developing, monitoring, measuring, and managing functional KPI’s to ensure Performance and objectives are met.
2. To develop a competent team of professionals across all functional areas by providing adequate training and guiding them to achieve organizational performance objectives.

Day to Day Management - To coordinate between cross functional teams, with directors and ensure all compliances are reviewed periodically and necessary actions are taken to improve compliance efficiency.

1. To prepare agendas for meetings for the board, committees, and annual general meetings and follow up on action points accordingly.
2. To convene and facilitate AGMs and other meetings, draft minutes, and resolutions.
3. To liaise with appropriate departments (Inhouse or Outside) and submit timely requirements.

Operational Targets 

1. Compliance – To ensure company compliance with all legal and regulatory requirements and follow best practices policies, to ensure policies for governance are in place and reviewed and updated. Any changes in legislation are been updated to management and necessary compliances are taken care of.
2. Board Support – To facilitate board meetings and ensure board decisions are properly communicated and implemented.
3. Shareholder Regulation – To handle shareholders related matters, necessary compliance for transfer of shares, dividends etc as and when applies.
4. Legal and Regulatory Filing – To oversee filing of legal and regulatory documents, including annual report and financial statements.
5. Ethics and Compliance – To promote ethical practices across the company.
6. Record Keeping - To maintain statutory books including the register of members, directors, and secretaries.
7. MIS - To prepare all applicable reports in time for accuracy and to ensure that they match the functional requirements, policies, and standards.
8. To prepare and share a monthly, quarterly, and annual presentations with the management team to ensure overall efforts are in place and making progress aligned with the business objective.

RELATED ASSIGNMENT - To perform other related duties or assignments as and when assigned.

Requirements

1. Relevant Qualification, with experience of 15 + years, out of which a minimum of 5 years would be needed in handling a similar role in an FMCG manufacturing Organisation with employee strength of more than 1000 employees.
2. Good interpersonal skills with excellent experience in handling governance related processes.
3. Ability to liaise and coordinate with cross functional teams, directors, and outside agencies simultaneously.
4. As per the need of the business the job is transferrable and posting can be made anywhere in Nigeria/West Africa.