Career Opportunities at Golden Oil Industries Limited

Job Summary

The job is very instrumental in ensuring that the office runs smoothly and maintains a high standard of corporate governance. To work with company directors and facilitate all governance related requirements with them. To liaise with cross functional teams and ensure the company complies with all legal and regulatory requirements such as filling of annual returns, holding AGMs etc. As it is a leadership role so also responsible to promote a positive culture that supports teamwork within the organization and a favorable image of the organization.

Job Details

1. Adheres to all company policies, procedures and business ethics codes and ensures that they are communicated and implemented within the team.
2. Duties include the following, measurable in terms of time, cost, quality or quantity.

STRATEGIC RESPONSIBILITY - To plan a comprehensive framework of all applicable regulatory and legal requirements and ensure all operations are aligned to meet the timelines as specified.

1. To be responsible for developing, monitoring, measuring, and managing functional KPI’s to ensure Performance and objectives are met.
2. To develop a competent team of professionals across all functional areas by providing adequate training and guiding them to achieve organizational performance objectives.

Day to Day Management - To coordinate between cross functional teams, with directors and ensure all compliances are reviewed periodically and necessary actions are taken to improve compliance efficiency.

1. To prepare agendas for meetings for the board, committees, and annual general meetings and follow up on action points accordingly.
2. To convene and facilitate AGMs and other meetings, draft minutes, and resolutions.
3. To liaise with appropriate departments (Inhouse or Outside) and submit timely requirements.

Operational Targets 

1. Compliance – To ensure company compliance with all legal and regulatory requirements and follow best practices policies, to ensure policies for governance are in place and reviewed and updated. Any changes in legislation are been updated to management and necessary compliances are taken care of.
2. Board Support – To facilitate board meetings and ensure board decisions are properly communicated and implemented.
3. Shareholder Regulation – To handle shareholders related matters, necessary compliance for transfer of shares, dividends etc as and when applies.
4. Legal and Regulatory Filing – To oversee filing of legal and regulatory documents, including annual report and financial statements.
5. Ethics and Compliance – To promote ethical practices across the company.
6. Record Keeping - To maintain statutory books including the register of members, directors, and secretaries.
7. MIS - To prepare all applicable reports in time for accuracy and to ensure that they match the functional requirements, policies, and standards.
8. To prepare and share a monthly, quarterly, and annual presentations with the management team to ensure overall efforts are in place and making progress aligned with the business objective.

RELATED ASSIGNMENT - To perform other related duties or assignments as and when assigned.

Requirements

1. Relevant Qualification, with experience of 15 + years, out of which a minimum of 5 years would be needed in handling a similar role in an FMCG manufacturing Organisation with employee strength of more than 1000 employees.
2. Good interpersonal skills with excellent experience in handling governance related processes.
3. Ability to liaise and coordinate with cross functional teams, directors, and outside agencies simultaneously.
4. As per the need of the business the job is transferrable and posting can be made anywhere in Nigeria/West Africa.

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JOB DESCRIPTIONS

1. Assists the MD with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries, and agendas, and compiling documents for meetings.
2. Communicates with the general staff on the MD behalf and coordinate logistics with high-level meetings both internally and externally. Coordinates meetings and strategic activities with clients, The Management Team (TMG), and members of staff.
3. Communicates directly, and on behalf of the MD, with staff, partners, Executive members and others, on matters related to the MD initiatives. Provides a bridge for smooth communication between the MD office and internal departments.
4. Drafts reports and proposals; prepares and coordinates oral and written communication with Board members and others.
5. Supports MD in his external commitments, including service on external boards, committees, and other groups.
6. Serves as the MD administrative liaison to all staff, as the person who coordinates and takes notes, prepares, distributes documents and equipment, updates, and explains (on the behalf and if any) to employees or others in meetings with the MD.
7. Coordinates Executive, Finance, Governance & Nominating, and Audit Committee meetings, maintains confidential files and contact information; coordinates meetings, conferences, and committees both on and off-site to support the MD agenda.
8. Participates as an adjunct member, including assisting in scheduling, and attending meetings. Represents the MD in designated meetings as required.
9. Assists in coordinating the agenda of senior management team meetings. Prepares an account of the meetings and designates and follows up on assigned action items.
10. Provide assistance as needed to the MD including but not limited to, answering phones, accepting packages and other deliveries, lunchtime relief, and greeting and signing in visitors/guests.

REQUIREMENT:

1. MSc, Bachelor’s degree or equivalent in social sciences background.
2. 8-10 years of relevant work experience  
3. Proven ability to use outstanding interpersonal, and communication skills to build strong relationships and negotiate challenging situations, often with senior executives, in a friendly and professional way
4. Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
5. Proficiency in Windows, including MS Word, EXCEL, and PowerPoint; data management systems knowledge.
6. Ability to conduct research and present data in a succinct and well-written manner.
7. Ability to work independently and with professional discretion.
8. Excellent writing, editing, grammatical, organizational, and research skills.
9. Ability to work with a broad range of people including major donors, Board members, foundation staff, colleagues of the CEO and staff, and others.
10. Knowledge of other languages and international customs is an asset;
11. Excellent management, time-management, and problem-solving skills.
12. Good working knowledge of Speaking/Reading/Writing English is required. (This will be tested.)