Communication Assistant, GS-5 at UNICEF

Job Number: 544300
Contract Type: Fixed Term Appointment
Level: G-5
Categories: Communication / External Relations

How Can You Make a Difference?

• Under the direct supervision of the Communication, Advocacy and Partnerships (CAP) Manager, Communication will assist the communication and field office team with information gathering, monitoring, technical and administrative services, budgeting and programme management in support of Communications, Advocacy and Partnerships activities.
• Specifically, Communication Assistant will provide support to the CAP Manager, the Communication, Advocacy and Partnerships (CAP) Section and the Lagos Field Office as a whole.
• To be successful in this role, candidates should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to help and support others and meet each challenge directly.
• The Communication Assistant must be comfortable with computers, general office tasks, programme budgeting, excel at both verbal and written communication. Most importantly, the preferred person must demonstrate that they have a genuine desire to meet the needs of others.

Key Function, Accountabilities and Related Duties / Tasks

• Support to communications planning, execution and budget management:
  • Collects information, supports CAP team to conduct interviews of beneficiaries and partners to contribute to the drafting of human-interest stories, photo essays, videos, social media posts and other relevant products.
  • Helps organize and generate public support for special events and activities; assists in the preparation of communication materials for briefing and visits of media, goodwill ambassadors, donors, National Committee representatives, private sector partners,and other special interest groups. Assists in the planning, logistic and administrative arrangements for them.
  • Assists in updating content on UNICEF social media platforms (local website, Facebook, Twitter, Instagram, YouTube, etc.) in English.
  • Assists in developing and maintaining close collaboration with mass media, as well as with groups and organizations whose support is essential to the achievement of advocacy, partnerships and communications objectives.
  • Manages, updates the CAP section’s action tracker and remind colleagues of the required actions.
• Support to communication service delivery:
  • Liaises with contractors (photographers, video crews, writers, translators, designers and printing companies, etc). Assists in the preparation, production and editing of communication, advocacy and partnerships assets produced by contractors / Long Term Agreements, and oversees the qualitative aspects of production, (e.g., quality control, translations, reviews of layout, graphic design and printing) done by them.
  • Assists in the review of communication, advocacy, visibility products to ensure quality control and adherence to UNICEF standards in English.
  • Assists in the monitoring of the appropriate and timely dissemination of advocacy, partnerships and communications materials to target audiences.
  • Establishes/maintains an up-to-date documentation centre for publications, press releases and clippings, as well as photographic and audio-visual materials (photo library) and mailing lists.
• Support in managing programme results:
  • Plans and issues payments follows up on cash advance, liquidation and budget using UNICEF’s system VISION for the CAP Section.
  • Summarizes information reflecting current obligations and future programme and/or budgetary implications; organizes data and information, prepare and maintain records, document and control plans for the monitoring of communication strategy implementation.
  • Stand in for the Programme Assistant in his absence.
• Administrative, logistical and clerical support:
  • Scrutinizes plans of operations, exchanges of letters and takes appropriate follow-up action. Assists in the administrative process of requests for assistance for the CAP Section.
  • Required to carry out specific administrative operational/control tasks for project/programme activities for the CAP Section.
  • Manages Knowledge Management/Enterprise Content Management site for Lagos office.
  • Performs other duties of the office as required.
• Maintain knowledge management/Enterprise Content Management site for the office

Requirements
To qualify as a champion for every child you will have:

• Completed Secondary Education required, preferably supplemented by technical or university courses related to the work of the organization
• A minimum of five years of progressively responsible administrative or clerical work experience supporting programme management, development communication, programme budgeting and programme management work.
• Fluency in written and spoken English is required. Working knowledge of the duty station is considered as an asset.

For Every Child, You Demonstrate
UNICEF’s core values of Care, Respect, Integrity, Trust, and Accountability and core competencies in Communication, Working with People, and Drive for Results.

• Demonstrates Self Awareness and Ethical Awareness (1)
• Works Collaboratively with others (1)
• Builds and Maintains Partnerships (1)
• Innovates and Embraces Change (1)
• Thinks and Acts Strategically (1)
• Drives to achieve impactful results (1)
• Manages ambiguity and complexity (1).