Chief of Staff at Opass Limited

Reports To: Principal (Physician Executive & Entrepreneur) 

Role Summary

A senior, high-level role that blends executive assistance with operational and project management. The Chief of Staff serves as the central point of coordination for the principal\'s personal portfolio of ventures, including media, film, mentorship, and business initiatives. 

The primary goal is to maximize the principal\'s personal time and ensure the autonomous advancement of all initiatives. 

Core Responsibilities

• Executive Support & Time Protection: Act as the gatekeeper and primary point of contact. Manage complex calendars, inboxes, travel logistics, and meeting preparation while actively protecting the principal\'s focus time. 
• Project, Program & Production Management: Take end-to-end ownership of project timelines, milestones, and deliverables. This includes standing up early-stage initiatives, managing event production, and coordinating creative/documentary projects. Proactively track vendor status and manage project risks. 
• Operations, Records & Multi-Entity Coordination: Establish and maintain a \"single source of truth\" for all entities, including document control, contracts, and legal correspondence. Handle financial administrative duties (invoices/expenses), ensure key date tracking, and liaise with external partners like attorneys and accountants. 
• Relationships & Community: Manage and steward the principal\'s network. Coordinate community/alumni gatherings and support the formalization of mentorship and nonprofit operations. 

Required Qualifications & Competencies

• Applicant must preferably be below 35 years
• Education: Bachelor’s degree in Business Administration, Management, or in any other related field.
• Experience: 3 years in executive support, operations, project management, or a Chief of Staff capacity. 
• Project Ownership: Proven ability to manage projects independently from start to finish. 
• Structure Building: Demonstrated comfort with ambiguity; capable of creating systems and structure from scratch. 
• Communication: Exceptional written and verbal communication skills with the ability to represent the principal professionally. 
• Operational Skills: High level of organization, attention to detail, and proficiency with modern productivity and project management tools. 
• Discretion: Unwavering commitment to confidentiality and sound judgment regarding sensitive legal and personal matters. 

Strongly Preferred Qualifications

• Experience supporting an entrepreneurial principal with a multi-venture portfolio. 
• Background in creative industries, such as film, media, or event production, or experience with nonprofit operations. 
• Ability to work effectively across different time zones and with international partners. 

Location: Remote

Salary: Attractive Salary depending on your experience