Buyer at Aldelia Limited

ACTIVITIES

• The post holder is responsible for pre-award preparation, negotiation, award and monitoring the administration of Contracts for works/goods/services in such a manner as to ensure the Company’s best commercial interests are both served and protected, while monitoring relevant markets and supporting contractor performance management.
• Organize and control all process-based activities relating to offshore service contracts in assigned portfolio including strategies, pre-qualifications, tender list development, issues of ITT, analysis of tenders, contract negotiations and the preparation of contractual documentation.
• Proactively work with the métier partners (Technical Duets) to build and maintain relationships with contractors / suppliers and monitor their performance by participating in contract performance management activities.
• Liaise closely with the relevant Global Category Manager to locally deploy TGP strategy and comply with TGP governance.
• Actively pursue contracting synergy opportunities for all business requirements. Actively contribute to the 3C program by delivery of cost savings without compromising safety or quality.
• Provide proactive and timely advice and support to internal and external stakeholders in all matters relating to Contracts & Procurement, including operating as a ‘Duet’ with the technical counterpart to promote effective contract planning, management and performance.
• Utilize approved standard contract documentation and ensure compliance with standard contracting principles during negotiations.
• Comply with all applicable Supply Chain rules, governance, and process.
• Ensure that contractor / supplier selection is carried out in accordance with Company requirements and Compliance Program and that safety and environmental assessments are part of the selection process.
• Mitigate project risk through proactive management and negotiation of contractual disputes. Support settlement of claims, in conjunction with senior management and Legal, by proposing strategies and actions and by participating in negotiations.
• Contribute to the process of continuous improvement, including participation in and promotion of Lean initiatives and adoption and sharing of best practice.
• Prepare and Present (where required) Contracts Committee presentations.
• Demonstrate personal commitment to the HSEQ Policy and actively participate in Company safety awareness and initiative schemes.
• Maintain awareness of and ensure compliance with all relevant Statutory and Company HSEQ standards.
• Effectively and efficiently use all Supply Chain Tools (SAP, E-Sourcing, AGORA, Etc.) to ensure all required information is available in a timely manner and fully auditable.
• Ensure information of portfolio is systematically updated in the Master Procurement Plan while maintaining an up-to date contract portfolio status.

CONTEXT AND ENVIRONMENT

• Lack of planning from User department leading to urgent treatment.
• Long and complex tendering process (notably NAPIMS approval)
• Increased political pressure in Oil & Gas Industry (Local Content, Community Content, Cabotage law and large number of vendors requiring development in matters of HSE and Quality Assessment.

HSE OBJECTIVES

• The Service holder adheres to the H3SE rules
• Be in constant alignment with H3SE Company rules, Procedures, Instructions and applicable legislation.
• Take the necessary measures to avert immediate threat of danger. Exercising caution as necessary to avoid danger to persons and installations or avoid pollution.
• Participate actively in H3SE meetings, training sessions and drills and co-operate actively in the execution of H3SE plans

ACCOUNTABILITIES

• Ensure 100% compliance to COMPANY rules, SOX and local rules.
• Ensures the establishment of suitable lists of potential bidders in accordance with vendor management policies and procedures to obtain good value for money. Ensure contracts are drafted in accordance with approved model which reflect to company’s ethic policy, procedure thereby minimizing company’s exposure to risk. Contributes during negotiation either for dispute resolution and claim settlement or for generation of saving.
• Mentors Contracts Engineers, Buyers, Contracts Administrators

REQUIRED QUALIFICATIONS / EXPERIENCE

• Fluent in English Language
• A degree in Engineering, Management or Social Sciences (preferably Supply Chain)
• Membership of relevant professional bodies in the Supply Chain and in Operational functions will be an added advantage.
• Proficiency in MS Office Suites (Word, Excel, PowerPoint)
• 3 to 6 years' experience in the oil and gas industry and as a Buyer.
• Demonstrable general knowledge and understanding of commercial, legal and insurance issues affecting the company in general.
• Excellent communication skills.
• Excellent presentation skills
• Very good organizational skills
• Reasonable knowledge of SAP tool