Bid & Proposal Specialist at Westfield Consulting

Job Summary

• Identify resources required for a bid, plan bid activities, identify deliverables and manage resources in an efficient manner to produce winning bids within deadlines.
• Follow up on tenders especially by being aware on the evaluation period, project budget, marking scheme before tenders’ submission, scores, project head or engineer

Key Responsibilities

• Coordinate the preparation, compilation, and submission of Pre-Qualifications, Commercial Bid, and formal Tender submissions from receipt of requests from clients and review clarifications to award and handover to the execution teams.
• Review and understand the client’s prequalification, Invitation to tender/request for quotation documents.
• Evaluate technical and commercial proposal and report back to management for appropriate action.
• Interpret client’s technical and commercial specification and produce a complaint proposal or offering more suitable alternatives where appropriate.
• Organized tender review and bid preparation activities.
• Ensure timely preparation and submission of technical & commercial tenders and contracts according to the requirements of each tender or contract and client.
• Ensure all data and information required to submit a successful technical tender and prequalification package are obtained and involved in each tender.
• Interface with suppliers for quotations in line with clients’ requirements.
• Gather new intelligence for the preparation of reports, tenders and presentations that aid the organization win new contracts in ongoing and future projects.
• Ensures contact with technical partners, JV partners and nominated subcontractors and nominated subcontractors during the bidding process phase.
• Coordinate planning/cost control activities for tender preparation and tender department.
• Monitor Tender submission process for completeness, consistency and compliance.
• Attend all necessary meetings with parties involved in the bidding process and negotiation phase and maintain contact with partners and subcontractors during the bidding process phase.

Key Requirements

• Bachelor’s degree / HND in business administration, management, sales, marketing, supply chain or any related field
• Proven experience of a minimum of 4 years in managing tenders, bids, or proposals within the oil and gas sector
• Strong understanding of tendering procedures, and legal/financial principles
• Excellent writing, editing and communication skills, with a sharp eye for detail
• Ability to manage multiple bids simultaneously and meet tight deadlines.