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The name Mines Advisory Group was established in the early days of the organisation, when it was decided that MAG’s initial role would be to draw the attention of the international community towards issues relating to mines and UXO.
Between 1990 and 1991, the McGrath brothers carried out two assessment missions to Afghanistan and Cambodia, hoping th...
MAG’s Vision is a safe future for women, men and children affected by violence, conflict and insecurity. People will live in communities where their rights are upheld, with dignity and choice and free from fear from mines, explosive remnants of war (ERW) and the impact of small arms and light weapons and ammunition.
MAG’s Mission is to save lives and build safer futures. We will use our core skills and distinctive competence to save lives through the removal of mines and ERW, and reduce the impact of small arms, light weapons and ammunition on people and communities. How we do this is as important as what we do – we work primarily with and for communities, for us ‘it’s all about people’.
Job Purpose: To manage one of MAG’s operational bases in country, in support of MAG programme objectives, including logistics, administration and liaison with communities / local authorities.
Support Services Management / Coordination
- Provide direct support to MAG operations in the areas of logistics, administration and community/local authority relations, ensuring systems and procedures are followed.
- Implement appropriate management, administrative and logistical methods of working, ensuring their efficiency, in line with MAG Standard Operating Procedures (SOP’s), guidelines and local regulations.
- Ensure MAG support / administrative Standard Operating Procedures (SOP), donor policies and procedures, and applicable local regulations are understood and complied with at all times.
- Oversee local procurement and logistics, ensuring programme procedures are adhered to and developed where necessary, in liaison with Logistician and Programme Management Team.
- Maintain systems for resource management at the base, including the administration of systems related to vehicle fleet management and maintenance, warehousing, asset management, stock keeping and facilities management.
- Ensure good communication and coordination between the support and administration team and the technical operational team.
- Ensure that housing and amenities are maintained a high level to facilitate a comfortable living standard for international staff based at the location.
- Where appropriate, assist in the logistical planning and administration related to any visitors to the base, including travel requirements and security brief.
- Line manages relevant national staff at the base; in particular, logistics, procurements, admin staff, ensuring individuals work effectively and productively.
- Oversee and supervise the recruitment, selection, hiring, training, and performance management of all base support staff, and insure those actions are carried out in compliance with applicable MAG, local legislation and donor policies.
- Support international MAG technical staff operating out of the base location in the recruitment, selection and hiring of local technical staff in compliance with applicable MAG, local legislation and donor policies.
- Ensure all base staff understand and adhere to the provisions of the MAG Code of Conduct and the United Nations Code of Conduct on Prevention of Sexual Exploitation and Abuse (CoC/PSEA).
- Assist in the process of national staff capacity building, providing mentoring support where appropriate.
Reporting and Communications
- Ensure daily communication and coordination with the Senior Management Team, Coordinate field management meetings and briefings.
- Ensure timely and detailed production of MAG programme internal reports as requested by the Country Programme Manager or other related departments within MAG.
- Using internal reporting formats, ensure effective internal information flows.
- Represent MAG when dealing with local authorities, other organisations and NGOs within the provincial area of operations.
- Ensure all relevant parties are kept informed of MAG activities as appropriate.
- Inform the CD and head of programs of any potential problems related to external relationships ahead of time
All staff are expected to undertake the following general duties:
- Work within the framework of MAG’s core values, promoting its ethos and mission statement.
- Work towards achieving programme and/or department business plan objectives
- Ensure familiarity with and adhere to all MAG policies and procedures and keep informed of MAG activities
- Undertake and apply learning from appropriate training and development programmes.
- Undertake role in developing countries and areas in conflict where standards of living may be basic.
- Undertake the role in a manner appropriate to the cultural context and within the local legal framework.
- This is a non-contractual document that can be varied from time to time as circumstances dictate. This job description is intended to summarize the main duties and responsibilities of the post; this is not intended to be a full and exhaustive list of tasks. All MAG staff are expected to demonstrate flexibility and willingness to perform appropriate tasks when the need arises.
Some Job Descriptions may be supplemented by specific Terms of Reference.
- Demonstrable experience of working in remote locations within developing countries.
- Experience of having developed relationships and negotiated with, local authorities and other NGOs as well as local partners
- Experience of managing a team of national staff
- Experience of working as part of a multi-cultural team.
- Experience of using finance, logistics, administration and human resource systems
- Experience of being responsible for the security management of a team in a remote location.
Essential Skills and Knowledge
- Proven ability to motivate and develop a team
- Effective financial management skills
- Excellent organisational skills with the ability to coordinate activities
- Effective influencing and negotiating skills
- Good literacy, numeracy and IT skills
- Ability and willingness to undertake routine administrative tasks
- Understanding of, and commitment to, humanitarian and capacity building principles
- Sensitivity to cultural differences and the ability to work in a wide variety of cultural contexts
- Innovative, creative and proactive with an analytical and solution-oriented approach
- Determined and committed to high quality standards
- Ability to establish effective working relationships at all levels internally and externally
- Excellent communication and interpersonal skills
- Ability to meet deadlines and work calmly under pressure
- Ability to represent and promote MAG
- Commitment to MAG’s strategic direction and core values
- Ability to think on feet and show shrewd judgement promptly and positively in difficult situations
- Ability to work diplomatically and sensitively in a potentially volatile political environment
- Self-motivated, flexible and enthusiastic approach to work
- Ability to work independently and operate alone
- Ability to live in a remote, often confined area with a diverse mix of colleagues
- Awareness of and understanding of humanitarian mine action approaches
- Experience of MAG systems and procedures
- Understanding of relevant national and development context of the programme