Aviation Officer SC9 at World Food Programme (WFP)

Requisition ID: 152722
Location: Maiduguri, Borno
Job type: Short Term-SC WFP

Organizational Context

• The job holder will report to a more senior Aviation Officer.
• Job holder is likely to be involved in more complex and specialized analysis requirements and will be expected to operate with a high degree of independence.
• Job holder may supervise junior staff to ensure that aviation operations and project objectives are achieved in accordance with appropriate operational risk management process.

Job Purpose

• Contribute to daily planning and coordination of global aviation initiatives or day-to-day aviation operations to ensure that operations and objectives are achieved safely, at optimum value and in full.

Key Accountabilities (not all-inclusive)

• Contribute to the planning and coordination or activities relating to the safe execution of aviation operations in accordance with WFP and UN AVSTADS (Aviation Standards).
• Support or manage aviation projects or operational activities applying standard processes, including the appropriate operational risk management processes, to contribute to effective humanitarian air transportation.
• Provide technical advice to country office to ensure safe aviation operations are incorporated into local program planning and transport arrangements.
• Collect and analyze a wide range of data from diverse sources through research and networking with colleagues to formulate and recommend actions to senior staff to improve performance of aviation activities and operations.
• Participate in the on-going review of internal processes and procedures and identify ways to increase the day-to-day efficiencies.
• Support regular financial analysis and budget reviews, drawing out insights and recommending actions to senior staff to optimize use of available funds.
• Guide and supervise a limited number of junior staff, acting as a point of referral and supporting them with more complex analysis and queries.
• Collate data and contribute to preparation of accurate and timely reporting, supporting a WFP-wide view of aviation activities that enables informed decision making and detailed reporting to donor representatives.
• Support the capacity building of WFP staff and partners to safe aviation operations e.g. through the design and review of training materials.
• Identify and build productive relationships with WFP colleagues and staff within the unit or area of assignment to align activities and enable a coordinated and coherent approach to humanitarian air transportation.
• Follow emergency aviation preparedness practices to ensure WFP are able to quickly provide passenger services, relief supplies and emergency medical and security evacuations at the onset of a crisis.
• Act in an assigned emergency response capacity as required to meet the required provision of service to the humanitarian community as needed.
• Other as required.

4Ps Core Organisational Capabilities
Purpose:

• Understand and communicate the Strategic Objectives: Understands WFP’s Strategic Objectives and the link to own work objectives.
• Be a force for positive change: Flexibly adapts individual contributions to accommodate changes in direction from supervisors and internal/external changes (such as evolving needs of beneficiaries, new requirements of partners).
•  Make the mission inspiring to our team: Recognizes and shares with team members the ways in which individual contributions relate to WFP’s mission.
•  Make our mission visible in everyday actions: Sets own goals in alignment with WFP’s overall operations, and is able to communicate this link to others.

People:

• Look for ways to strengthen people's skills: Assesses own strengths and weaknesses to increase self-awareness, and includes these in conversations on own developmental needs.
•  Create an inclusive culture: Participates in open dialogue, and values the diverse opinion of others, regardless of background, culture, experience, or country assignment.
•  Be a coach & provide constructive feedback: Proactively seeks feedback and coaching to build confidence, and develop and improve individual skills.
•  Create an “I will”/”We will” spirit: Participates in accomplishing team activities and goals in the face of challenging circumstances.

Performance:

• Encourage innovation & creative solutions: Shows willingness to explore and experiment with new ideas and approaches in own work.
•  Focus on getting results: Consistently delivers results within individual scope of work on time, on budget and without errors.
•  Make commitments and make good on commitments: Commits to upholding individual accountabilities and responsibilities in the face of ever-changing country or functional priorities.
•  Be Decisive: Makes rational decisions about individual activities when faced with uncertain circumstances, including in times of ambiguity regarding information or manager direction.

Partnership:

• Connect and share across WFP units: Seeks to understand and adapt to internal or cross-unit teams’ priorities and preferred working styles.
•  Build strong external partnerships: Demonstrates ability to understand and appropriately respond to and/or escalate needs of external partners.
•  Be politically agile & adaptable: Portrays an informed and professional demeanor toward internal and external partners and stakeholders.
•  Be clear about the value WFP brings to partnerships: Provides operational support on analyses and assessments that quantifies and demonstrates WFP’s unique value as a partner.

Functional Capabilities
Capability Name - Description of the behaviour expected for the proficiency level:

• Supply Chain Management and Optimization - Demonstrates ability to design basic supply chain networks, including appropriately assessing and escalating challenges to ensure that WFP is able to provide consistent and uninterrupted service to its beneficiaries and partners.
• Planning, Project & Resource Management - Collects and analyses relevant technical data from diverse sources to forecast operational needs under various scenarios and makes evidence-based proposals.
• Information Management & Reporting - Liaises with internal and external stakeholders to consolidate preliminary data analysis, draft reports and disseminate information that represents concerns and trends.
• Service Provision, Aviation Contracting and Operational Execution - Demonstrates ability to negotiate contracts with WFP partners within own transportation modality/region that incentivize optimal performance by appealing to the interest of all parties.
• Aviation Performance Measurement & Quality Control - Demonstrates ability to enforce adherence to WFP's operating and quality standards within own teams to ensure that aviation operations are carried out in a high quality, safe, timely, and responsible manner.
• Specialized Technical Knowledge in Aviation, Safety and Security - Demonstrates ability to contribute to advancements in air-based supply chain management through effective utilization of WFP’s extensive network of chartered and commercial airfreight and passenger transport service providers ensuring safety and security of effective delivery of services.

Standard Minimum Qualifications

• Education: Advanced University Degree in Aeronautics, Aviation Engineering, Airport Management or other relevant field, or First University degree with additional years of relevant work experience and/or training/courses. Holds or has held a Commercial Pilot License, Air Traffic Control License or Flight Operations Officer License (or equivalent), Aeronautical Engineer or Maintenance Engineer License.
• Experience: 3 or more years of postgraduate professional experience in relevant field.
• Language: International Professional: Fluency (level C) in English language. Intermediate knowledge (level B) of a second official UN language: Arabic, Chinese, French, Russian, Spanish, and/or WFP’s working language, Portuguese.
• National Professional: Fluency (level C) in English language and the duty station’s language, if different.

Desired Experiences for entry into the role:

• Experience in technical aircraft, flight operations, or air traffic management sectors.
• Experience using aviation safety information systems to compile data and perform analyses on potential aviation risks.
• Experience identifying Aviation Security threats.