Auditors (External) at New Incentives

Job description

• The Auditor will be pivotal in upholding the integrity and accountability of the New Incentives — All Babies are Equal Initiative (NI-ABAE) through audits, fraud investigations/identification, and compliance enforcement. This position requires a highly detail-oriented professional who upholds the highest integrity, work ethics, and transparency standards. The position requires candidates to conduct thorough disbursement audits, identify potential fraudulent practices, and ensure compliance with organizational policies and external regulations. The position requires candidatvbest to engage in frequent fieldwork, gather stakeholder insights, and ensure program protocol adherence. The Ideal candidate has a strong background in auditing, an astute understanding of compliance requirements, and a commitment to supporting the organization's mission of reducing infant mortality.

Key Responsibilities

• Disbursement Audit
• Confidentially carry out assigned investigations against specific employees or operational areas.
• Review expense submissions by calling vendors to assess the authenticity
• Attend to Any Other Tasks Assigned by the Supervisor and/or Management

Job Responsibilities and Tasks

Program Protocol and Operations Audit (40%)

• Conduct disbursement Audit at least 4 field days per week.
• Provide accurate assessments, proper documentation, and insightful recommendations.
• Assess staff's compliance with the policies of the organization and program implementation guidelines.
• Talk to various stakeholders, including beneficiaries, to get feedback on issues and gaps for the organization.
• Confidentially carry out on-ground investigations against specific employees or operational areas.
• Review the auditing activities, including reporting adherence to routine immunization procedures by clinic staff, program, and cash management procedures by employees.
• Ensure timely completion and reporting of audits.
• Collaborate with Senior Auditors to conduct assigned investigations.
• Attend to any other task assigned by the supervisor and/or management.

Fraud Identification and Investigation (30%)

• Conduct interviews with staff and stakeholders to obtain intelligence on the degree of involvement of a fraudulent incident and the extent of financial loss to the organization.
• Seek and analyze relevant documents, dashboards, evidence, and data to identify organizational records and programming inconsistencies.
• Maintain reports of all audits and investigations.
• Conduct periodic on-site and off-site investigations
• Implement processes and guidelines that are effective in preventing or mitigating fraud risks.
• Make at least 80 audit expense calls each week.

Compliance Monitoring and Enforcement (30%)

• Monitor the implementation of the conditional cash transfer intervention to ensure compliance with donors' rules and regulations.
• Monitor the operations of New Incentives - All Babies Are Equal Initiative (NI-ABAE) to ensure compliance with Nigerian laws, regulations and guidelines.
• Protocol and compliance review across the board, including compliance with cash disbursement protocol, transportation safety and rate expectations, stakeholder engagement procedures, security reporting, communication and management protocols, and internal and external communication guidelines.
• Review compliance with operations and supply-side issues identification, reporting, and resolution.
• Inform any observed weaknesses with clear recommendations in protocols and internal employee relationships.
• Liaise with appropriate governmental agencies to identify and obtain required approvals and documents.
• Gather evidence to comply with audit requirements and ensure internal implementation of Audit recommendations.

Education and Work Experience Requirement

• BSc or BA in Accounting, Finance, business administration, or a related field. A Professional certification (such as CIA, CISA, CFE, or CA) would be a bonus.
• 1 - 2 years prior experience working as an Auditor and/or Compliance Officer
• Preferred experience in compliance management, internal control, or fraud investigation.
• 1 - 2 years prior experience working for a non-profit, charitable organization, or (I)NGO.

Skills and Competencies Requirement

• Preferably a candidate already based in Bauchi, Katsina, Kano State
• Good organizational skills, effective time management, ability to meet deadlines, multi-task, and prioritize tasks
• Sound cultural awareness and ability to work in multicultural and multiethnic environments
• Ability to deliver high-quality work in short periods and to work under pressure.
• Adaptability to the changing nature of humanitarian work and operational difficulties
• Willingness to frequent field missions to perform discrete inquiry visits
• Careful attention to financial matters and management of funds
• Critical thinker and possess a problem-solving attitude
• Ability to get work done effectively by auditors
• Skilled in performing discrete inquiries
• Detail-oriented, diligent professional
• Passion to help others and reduce infant mortality
• Very good communication and writing skills, English, Hausa and dialects (verbal and written)
• Ability to communicate in a clear and concise manner, and convey findings effectively to both internal teams and external stakeholders.
• Excellent responsiveness to email and phone requests
• Proficiency in MS Word, MS Excel, MS PowerPoint, internet browsers, smartphones, and ICT in general. The ability to use Google Doc, Google Sheets, and AppSheet would be a bonus.
• Motivation to work in a young organization that is constantly changing based on stakeholder feedback and operates with a lean structure
• Profound knowledge of auditing, compliance, investigations, and internal control requirements and practices
• Familiarity with any audit softwares will be added advantage.