Associate, Accountant South-South at Evidence Action

Job Purpose

• The accountant will act as a resource and/or coordinate resources between Regional and country based projects, and perform other duties as defined by the department lead/leadership
• To ensure the integrity of accounting information by recording, verifying, consolidating, and booking transactions and proper serialization and safe filing of documents
• The position has access to organization's confidential information that need to be protected by adhering to organization's value by keeping information confidential

Duties And Responsibilities

Team Management - 10% of role

• Will regularly communicate with program and regional leads to identify capacity needs and oversee Finance function
• Responsible for developing/refining and regularly reporting on Key Performance Indicators and Metrics to management concerning the teams operations and capacity/gaps
• Represent the Finance team in various program meetings

Accounting: 80% of role

• Petty cash management
• Prepare & compute withholding taxes and other statutory deductions in accordance with the Law
• Monitoring and following up on the staff account and ensuring prompt returns submitted on time and advance tracking/ ageing analysis sheet is updated regularly.
• Secures financial information by completing database backups, this includes saving all evidence action materials including the scanned payments vouchers to Box
• Stamping paid and scanning all payment vouchers and ensuring proper document management in Box
• Filing of finance documents in the approved chronological order applied in the finance department
• Responsible for accurate maintenance of the Accounting system - Intacct by ensuring accurate entries are done and charged to the correct billing details
• Verifying all payment vouchers for accuracy and completeness before processing and posting into the accounting system-Intacct.
• Receive and check imprest requests and returns, ensuring that proper documentation is filed for each transaction, relevant approvals have been obtained, etc
• Prepare check request forms for payments attaching all required supporting documents
• Ensure accurate and timely Cash disbursements and ensure proper documentation of all payments to staff, Sub grantees and vendors
• Keeping track of staff expense accounts including reconciling the same and sending their statements whenever they request
• Provide financial and compliance guidelines/training to program and operation staff
• Manage accounts receivable from staff by ensuring the returns are compliant as per the policy, accurate and fully supported.
• From time to time prepare periodical financial reports as requested by the head office
• Supporting Projects to keep all the financial records
• Ensuring completeness, accuracy and timeliness in the processing of financial information

Budgeting, disbursements and accountability: 10% of role

• Continuous and effective budget tracking Ensuring proper budget utilization, proper cost allocations communication and consultation with program and Grants team, full accountability of funds and Accurate charging to donor as per their budgets.
• Any other duties as required by management

Key performance Indicators

• Ensure petty cash request is sent for replenishment at the reorder limit as at when due, to ensure liquidity at all time with no cash out situation across the zone
• Prepare monthly financial report on or before 5th of the next month
• Collate and prepare bank upload files for staff vendor and participant payments for all approved activities within 3 days
• Ensure all supporting documents for are properly archived on box with the CASE numbers for easy identification and retrieval immediately after payment
• Work collaboratively with operations/program team in ensuring that all failed payments are paid within 5 days after the initial payment
• Instantly update budget tracker once payment request is been process for management us in tracking expenses against report and for informed management decision

Working Conditions

• Only candidates residing in Port Harcourt, Rivers State, Nigeria, will be considered for this role.

Requirements
Education:

• Minimum Bachelor's degree in relevant field, or similar
• Registered with Institute of Chartered Accountants

Experience:

• Min 3 years' work experience in a position with similar responsibilities.

Skills:

• Strategic and tactical critical thinker with good analytical and problem-solving skills
• Confident decision maker who can communicate directions and solutions clearly to both technical and non-technical staff.
• Understanding of the business role Operations and Logistics function within the programs and organization, and to set objectives based on that
• Demonstrated leadership in managing others.
• Metrics driven performance philosophy.
• Proficiency with Microsoft Windows 7 and 10, Skype, Microsoft Office 2013-16
• Good English written and verbal competence.