Assistant Finance Officer at Preston Associates for International Development

Job Description

• Process all approved payments in line with standard practices with appropriate supporting documents
• Provide administrative and technical support to Admin and Programs teams to ensure that all advances are retired in line with approved guidelines
• Support the Finance officer in processing funds disbursement.
• Ensure all transactions are posted into the QUICKBOOKS accounting system
• Filing of retired payment vouchers with supporting documents.
• Uploading of all approved funds to various accounts through the Organization’s various online banking platform.
• Assist the Finance officer in ensuring Donor reporting is completed, analyzed and shared with the Finance Manager.
• Ensuring compliance with all donor procedures.
• Tracking and reporting on financial aspects of grants
• Carry out banking transaction and recording of daily lodgment and withdrawals
• Monitor the expenditures and report to the Finance officer to ensure that program funds are utilized appropriately
• Efficiently manage office petty cash
• Liaise with different budget holders to ensure budget control
• Assisting in monitoring procurement procedures and expenses
• Assist the Finance Officer to Receive and process vendor invoices and internal cheque requests. Maintain open files for purchase orders, pack/receive slips and match to invoices. Verify invoices for quantity, unit pricing, extensions, and applicable discounts. Obtain approval from appropriate personnel for payment of miscellaneous invoices.
• Assist the Finance officer to Administer payroll - Take responsibility for review and preparation of payroll records and processing of payroll checks and reports. Comply with all statutory deductions and remittances to appropriate authorities. Prepare payment advice/ pay slips for all employees and respond to questions and queries. Administer any incentive-based bonuses or commissions in accordance with laid down guidelines.
• Audit - liaise with external and donor auditors in providing field information.
• Perform other Administrative duties from time to time including but not limited to supervising operational and human resources functions and performing other duties as requested by your supervisor /CEO

Requirements
Education:

• B.Sc in Accounting
• Class of Degree- Second Class, upper division
• Minimum of 2 years working experience

Skills:

• Strong written and oral communication
• Organization and attention to detail
• Analytical and problem solving skills
• Time management
• Systems analysis
• Mathematical and deductive reasoning
• Critical thinking
• Active learning
• Clerical knowledge
• Proficiency with Microsoft Office Suite.

Salary
N80,000 - N200,000 / month.