Assistant Corporate Services Manager - Lagos at HBM Nigeria Plc (Formerly Lafarge)

About the Job

To assist Corporate Services Manager to oversee the relationship between the organization and its vendors or clients, help to fulfill corporate events or marketing needs and help to implement company-wide structure and protocol. To manage the provision of quality services that reflects the organisation’s core values. The Assistant Corporate Services Manager is responsible for ensuring the organization’s facilities are managed effectively, and monitoring sustainability along with implementing sustainability projects.

What You'll be Doing

• Undertake day-to-day facilities tasks including the continued operation of the organization facilities through a cost effective and efficient maintenance program.
• Support the Corporate Services Manager with the smooth delivery of facility related projects and activities.
• Ensure the organization operates its facilities in a sustainable manner by continuous monitoring and introduction of sustainable practices.
• Support the Corporate Services Manager with the continued management of organization’s property portfolio and advise of critical dates/activities as required.
• Correspond with key suppliers and contractors to undertake maintenance, installation and removal of facilities fixtures and fittings and/or furnishings as required.
• Ensure that service levels are maintained with key suppliers and issues are considered and acted upon in a timely and professional manner;
• Provide support for other Corporate Services teams across locations to meet service deadlines/tasks as required.
• Management of corporate relationships with service providers (housing, immigration, visas, travels) ensuring activities are fully compliant with Business Code and local legislation.
• Manages day-to-day service requests from stakeholders and customers (day-to-day administrative management of the employee life-cycle)
• Track the use of office consumables – stationery and refreshments – highlighting any unusual trends.
• Periodic canteen inspection and ensure 100% compliance with H&S/food handling requirements
• Follow up with Procurement, vendor and Finance departments for prompt delivery and payments to Service Vendors.
• Preparation and making ready available office/residential space for new and existing staff. Immigration Matters
• Ensure monthly NIS returns are completed on time and correctly.
• Ensure proper documentation maintained for all expatriates

Who you'll work with 

• Sales, number of people, budget, volumes, etc.: N/A
• List of direct reports: N/A
• Key interfaces, stakeholders and relationships:
  • Employees, HR, Communications, Plant, H&S and Third Party Vendors/Contractors

What we are looking for

Education/Qualifications:

• A minimum of a bachelor's degree or equivalent
• Professional certification in Facilities Management would be an advantage

Experience:

• 2-3 years working in a large organization in a similar role
• Experience in any area of corporate services i.e. vendor management, facilities, events, would be an advantage

Technical / Functional Skills:

• Understanding of facilities management and the building/construction industry.
• Understanding of document storage requirements, policies and procedures.

Behavioral Competence:

• Work independently following instructions;
• Respond confidently and professionally to face to face and phone enquires;
• Be able to deliver projects on time and within budget;
• To manage work priorities;
• Good verbal and written communication skills
• Good customer service skills
• Good organizational ability
• Good team player