Assets and Warehouse Assistant at Save The Children

ROLE PURPOSE AND DESCRIPTION:

The post holder will be responsible for managing the assets and transit warehouse at the Save the Children.

Reception:

• Acknowledge reception of goods in good order and condition
• Collaborate with quality reviewers to inspect the quality and check for damage
• Count and record the quantity
• Cross-check quantities in accordance with delivery note
• Supervise loading and offloading of goods
• Ensure that suppliers adhere to the safeguarding procedures during delivery
• Physical organization of the stores:
• Proper installation of commodities in shelves or pallets
• Organization of the items in category
• Keep clean the store and secure stock

Stores Management:

• Daily management of the store for cleaning or stocking
• Daily monitoring of stock levels
• Daily monitoring for expiry dates and quality problems
• Daily update of movements of goods in/out of the store
• Enter all data into stock and bin cards
• Preparation of monthly consumption report
• Conduct of cyclic counts and inventories in accordance to project schedule
• Planning of the needs and requisition of re-supplies.

Security:

• Check security measures, e.g. locks, windows, building
• Report to the line manager / security responsible in case of problems.

Record keeping and filing:

• Enter all movements in their respective records
• File all the documents
• Compile report as appropriate

Dispatch:

• Preparation for expedition of outbound supplies:
• Packing of items according to approved quantities and in proper condition to the means of transportation
• Prepare waybill and packing list to be sent with each consignment
• Enter all data of items leaving the store on stock cards and on weekly reports

Support SCI staff on stock management:

• Work with logistics to ensure programme procurements are timely and of high quality
• Carry out other tasks as required by line manager
• Prepare periodic narrative and stock reports as agreed with management
• Support programme staffs to forecast and request for supplies as efficiently as possible.

Safeguarding

• Ensure that  all warehouse activities comply with Save the Children’s safeguarding policies 
• Participate in annual supplier training for suppliers on safeguarding

General:

• Comply with Save the Children policies and practice with respect to supply chain, code of conduct, health and safety, equal opportunities and other relevant policies and procedures.
• Carry out other assigned tasks as requested by Line Manager.

QUALIFICATIONS, EXPERIENCE AND SKILLS

•  University Degree or equivalent in Social Work, Social Science, Development Studies or equivalent combination of relevant training and experience
• Minimum of 1 year of work experience in Supply Chain Management
• Experience in stock and assets management desirable 
• Computer literate.

Desirable Criteria:

• High level of personal integrity, commitment and professional responsibility
• Excellent communication skills,
• Team player with strong leadership skills
• Mature personality with life experience is an advantage.
• Able to be a self-started and work in challenging contexts and fragile environment.