Administrative Supervisor at Montego Upstream Services Limited

JOB PURPOSE

Ensure the provision of professional administrative services at Montego Sapele base, ensuring the maintenance of set quality standards.

PRINCIPAL ACCOUNTABILITIES

• Develop and implement a facilities maintenance programme for all Montego locations, ensuring uniform quality standards across locations.
• Supervise the daily deliverables of the Admin team ensuring clarity in objectives and expected outcomes.
• Develop a framework for the management of guests at the Montego offices and ensure the provision of professional front desk services.
• Oversee the provision of outsourced/ third party provided admin services, ensuring adherence to contract terms and SLAs.
• Provide inputs into and track the performance of the admin budget.
• Liaise with relevant government agencies, regulators, etc. that pertain to the office, fleet services, etc. keeping abreast of changes that will impact Montego.
• Develop a framework for the management of all office equipment, ensuring proper maintenance and availability
• Manage the provision of travel support and protocol services to all employees and guests of Montego.
• Manage the process for renewing rentals and subscriptions for offices, utilities, etc., ensuring no disruption by service providers
• Manage the process of making payments for charges, dues, etc. for offices, fleet and equipment, ensuring 100% compliance and zero fines.
• Provide periodic and ad hoc reports to management on the Admin unit’s activities.
• Provide leadership to admin staff ensuring that roles and responsibilities and performance parameters are clearly defined and communicated.
• Responsible for the implementation of the QMS to satisfy applicable regulatory requirements and customers’ requirements to foster continuous improvements.

DIMENSIONS & KEY METRICS

• Annual budget of
• Liaison for service contractors (facilities, janitorial services), local government (permits), utilities providers, etc.
• Leadership of Admin team
• Admin Budget Performance
• Adherence to SLAs

REQUISITE QUALIFICATION AND EXPERIENCE

• Bachelor’s Degree in Business Administration, or a related field.
• Must have 5 years of professional experience with 2 years as a supervisor/ team lead.

KEY COMPETENCE & BEHAVIOURAL EXPECTATIONS

• Leadership
• Analytical skills
• Communication skills
• Attention to detail
• IT skills
• Vendor/ contractor management