Administrative Specialist at The People Practice

Our client, one of Nigeria’s major conglomerates, is looking to hire an Administrative Specialist, who will provide administrative coordination and support for Abuja office and residence.

The ideal candidate will provide protocol and logistics support for staff coming to Abuja, act as a contact person for consular-related matters and general support/point of contact for Abuja tasks.

Responsibilities

Administration

• Manage the relationship with admin vendors, ensuring compliance with agreed service levels agreements and deliver value to the company.
• Manage internal and external stakeholders to ensure seamless operations. 
• Manage vehicles ensuring proper fuelling, maintenance, insurance, renewal of vehicle papers and issue resolution through effective supervision of drivers.
• Manage operations and payment of expenses at the Chairman’s residence ensuring the residence is maintained at the highest quality.
• Assists with delivery of strategic documentation to government parastatals as and when needed.
• Act as a liaison with government agencies and facilitate timely access/processing of relevant regulatory approvals with government bodies/agencies as required.

Protocol & Logistics

• Assist with check in and meeting of key executives and staff visiting Abuja.
• Maintain effective relationships at the airport.
• Ensure all necessary payments are made to facilitate smooth airport logistics.
• Coordinate and assists with check in etc. for hotel stay for key executives and staff.
• Ensure timely payment of all travel related expenses.
• Ensure timely airtime payment.
• Serve as liaison between the Group and key embassies/consular offices.
• Support on immigration matters.
• Assist with flight booking
• Monthly coordination of weekend allowance payment for drivers
• Oversee the Abuja staff (drivers and cleaners)
• Oversee consumable restocks and replenishment

General

• Perform other duties as assigned by the departmental head.

Must have skills

• Highly proactive, assertive and results driven
• Willingness to take personal responsibility
• Organised
• Creative problem solver
• Ability to work under pressure

Qualifications

• Minimum educational qualification of HND/BSc.
• Minimum of one years (2) post degree experience in Admin related field.