Administrative Operations Specialist at Project Growth

Key Responsibilities

• Data Quality Control: You will ensure data accuracy and consistency by reviewing and verifying data across systems, resolving discrepancies, and implementing data quality standards.
• Invoicing Reconciliation: You will reconcile consultant invoices with work performed and contracts, ensure timely processing, and address any billing discrepancies.
• Contract Generation: You will assist in drafting, finalizing, and organizing contracts, agreements, and other legal documents.
• Administrative Support: You will provide administrative support to the operations team, including scheduling meetings, preparing for them, and managing correspondence.
• Process Improvement: You will identify opportunities to streamline processes, implement improvements, and introduce best practices for efficiency.
• Contractor Management: You will manage contractor onboarding, performance, and offboarding while ensuring compliance with company policies and addressing any issues.
• Consultant Sourcing: You will identify and source consultants for projects, evaluate their qualifications and manage their engagement process.

What Success Looks Like

• Accurate Data Management: High-quality data with minimal discrepancies or errors.
• Efficient Processes: Administrative tasks completed on time, with improved efficiency.
• Seamless Contractor Operations: Effective management of contractors, with positive outcomes in onboarding and performance.
• Strong Team Support: Positive feedback from the operations team on administrative and organizational support.

Qualifications

Experience:

• 1+ years of experience in an administrative or similar role.
• Previous MS Office experience or familiarity with data entry is highly advantageous.
• Prior experience using web-based databases is a plus.

Skills:

• Excellent organizational and time management skills.
• Attention to detail and accuracy in work.
• Ability to work independently and collaboratively.
• Strong English verbal and written communication skills.
• Problem-solving mindset with a focus on innovation and forward-thinking.

Preferred Qualifications

• Fast learner and adaptive.
• Tech-savvy with a strong attention to detail.
• Extremely driven, with a desire to take on more responsibility and learn quickly.
• Comfortable with change and willing to adapt to dynamic environments.
• Transparent and open to direct communication and feedback.
• Diligent, proactive, and able to ask deeper questions to understand theoretical foundations.