Administrative Officer at Wellspring College

Responsibilities

• Develop and implement comprehensive maintenance programs to ensure the proper functioning of all equipment, systems, and structures within the facility.
• Conduct regular inspections to identify areas of improvement and address maintenance issues promptly.
• Collaborate with external vendors and contractors for repairs, renovations, and facility upgrades.
• Lead and supervise a team of maintenance staff, contractors, and other facility-related personnel.
• Enforce safety regulations and protocols to create a secure environment for employees, visitors, and contractors.
• Conduct regular safety audits and risk assessments, implementing necessary measures to mitigate potential hazards.
• Manage the company’s fleet and transportation unit and supervise the drivers.
• Manage office supplies stock and place orders
• Prepare regular reports on expenses and office budgets
• Maintain and update company databases
• Organize a filing system for important and confidential company documents
• Answer queries by employees and clients
• Update office policies as needed
• Maintain a company calendar and schedule appointments
• Book meeting rooms as required
• Distribute and store correspondence (e.g. letters, emails and packages)
• Prepare reports and presentations with statistical data, as assigned
• Arrange travel and accommodations
• Schedule in-house and external events

Requirements and Skills

• Bachelor's Degree in Facility Management, Business Administration, or related field (or equivalent work experience).
• Proven experience in facility management, with a minimum of 5 years in a similar role.
• Strong knowledge of building systems, equipment, and maintenance protocols.
• Excellent leadership and communication skills, with the ability to collaborate effectively with diverse teams.
• Proficiency in budget management, vendor negotiations, and contract administration.
• Familiarity with relevant laws, regulations, and codes pertaining to facility management.
• Strong problem-solving abilities and a proactive approach to addressing facility-related challenges.