Administrative Officer at Terawork

Job Summary: 

• You will be responsible for ensuring smooth day-to-day office administration, facilities coordination, vendor management, documentation, internal support, and general operational efficiency. You will help maintain a professional, well-organized, and client-ready office environment that enables staff and business teams to work effectively.

Description

• Manage daily administrative activities across the office.
• Ensure the office environment is organized, functional, clean, and professional.
• Coordinate office opening, closing, meeting room readiness, visitor reception, and general workplace support.
• Monitor office supplies, stationery, equipment, utilities, and consumables.
• Coordinate vendors, service providers, repairs, maintenance, cleaning, security, internet, and office equipment support.
• Obtain quotations, compare vendor options, and support cost-effective purchasing decisions.
• Maintain organized administrative files, office records, contracts, correspondence, and internal documents.
• Assist with preparing letters, memos, reports, meeting notes, and administrative trackers.
• Coordinate travel bookings, transport arrangements, accommodation, courier services, and official errands.
• Support staff onboarding logistics, including workstation readiness, ID cards, access, equipment, and basic office orientation.
• Maintain accurate administrative trackers and periodic admin reports.

Requirements:

• Bachelor’s degree or HND in Business Administration, Office Management, Public Administration, Secretarial Administration, or a related field.
• Minimum of 3 years’ experience in office administration, operations support, facilities coordination, or executive/admin support.
• Experience in a consulting firm, professional services firm, or corporate office is an advantage.
• Good knowledge of Microsoft Office, email tools, filing systems, office equipment, and basic reporting.
• Strong communication, coordination, documentation, and follow-up skills.
• Ability to manage vendors, office supplies, records, logistics, and administrative expenses.
• High level of discretion, reliability, punctuality, and attention to detail.