Administrative Officer/ Personal Assistant at Peridot Forte Solutions Consulting

SUMMARY:

Coordinate the Organization’s administration system and general workflows which include coordination of staff, facilitating communication throughout the Company and implementing procedures to make a workplace more efficient. Provide Administrative support in a well-organized and timely manner for the MD.

RESPONSIBILITIES:

• Manages the administrative activities of the Company.
• Coordinate regular supplies of office stationeries.
• Schedule in-house and external events٫ and maintain the corporate calendar.
• Manage important and confidential company documents
• Manage company databases and update them when the need arises
• Assist in the recruitment of Staff
• Review and update office policies as needed
• Coordinate the CSR project and ensure seamless implementation.
• Onboarding of new Staff.
• Create reports on expenses and office budgets٫ on a regular basis
• Manage correspondence (including letters٫ emails and packages)٫ arrange travel and accommodations
• Create reports and presentations with statistical data٫ as assigned.
• Manage the day-to-day activities of the Managing Director.
• Organise, schedule and attend internal and external meetings with the Managing Director or on behalf of the Managing Director.
• Prepare meeting agendas, and take minutes during meetings.
• Manage both the personal and official calendar of the Managing Director
• Manage projects and follow up with team members where required.
• Book business travel arrangements, including flights, transportation, and lodgings for the Managing Director.
• Liaise with clients and business guests on behalf of the Managing Director.
• Organize and maintain personnel records.

REQUIREMENTS

• First Degree in Business Administration or related discipline.
• 2-3 years of relevant work experience.
• Excellent written and verbal communication.
• Strong problem-solving and organization skills