Administrative Officer at Multigate Payments Limited

The Administrative Officer will be responsible for ensuring efficient office operations by organizing administrative duties, coordinating schedules, maintaining records, and managing communication. This role is vital in supporting organizational efficiency and ensuring that day-to-day operations run smoothly.

Duties/Responsibilities

• Oversee and maintain office facilities, equipment, and supplies.
• Ensure a clean, organized, and professional office environment.
• Coordinate with service providers for office utilities and maintenance.
• Act as the primary point of contact for internal and external communications.
• Handle correspondence, including emails, letters, and phone inquiries.
• Schedule and coordinate meetings, appointments, and events.
• Maintain accurate and up-to-date records, including employee files and organizational documents.
• Manage filing systems, both digital and physical, ensuring easy access to information.
• Assist senior management with administrative tasks, including travel arrangements, expense reporting, and scheduling.
• Provide logistical support for meetings, conferences, and workshops.
• Manage procurement processes, including obtaining quotes, placing orders, and verifying deliveries.
• Track office inventory and ensure timely replenishment of supplies.
• Ensure adherence to company policies and administrative procedures.
• Stay updated on regulatory requirements related to administrative functions.
• Assist with ad hoc projects as assigned by management.
• Contribute to fostering a positive and collaborative work environment.

Requirements

• Bachelor’s degree in Business Administration, Management, or related field.
• Minimum of 3 years experience in an administrative or office management role.
• Proficiency in using office software (e.g., Microsoft Office Suite, Google Workspace).
• Strong organizational and time-management abilities.
• Excellent verbal and written communication skills.
• Detail-oriented with the ability to multitask effectively.
• Strong problem-solving and decision-making capabilities.
• Ability to maintain confidentiality and handle sensitive information.