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  • Posted: Dec 7, 2022
    Deadline: Dec 9, 2022
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  • MacTay Consulting has been in existence for over 28 years in Nigeria. We are a member of TACK and TMI, international consulting companies operating in over 60 countries and with a combined experience of over 80years. Our global network of partners and experience means that our clients enjoy all the benefits of a local office, while drawing upon our multi...
    Read more about this company

     

    Administrative Officer

    Job Responsibilities:

    • Using office software, including email, spreadsheets and databases;
    • Develop, Implement and Maintain procedures and office administrative systems with the approval of management;
    • Managing filing systems – Staff records, Equipment documents.
    • Record office expenditures and manage the budget;
    • Organizing the office layout and maintaining supplies of stationery and equipment;
    • Maintain the condition of the office and arrange for necessary repairs;
    • Manage procurement of all office supplies of stationery, supplies, equipment and furniture
    • Supervise and monitor secretarial, clerical and administrative staff duties – Drivers, Cleaner Security etc.
    • Liaise and manage all third-party relationships as impacted on the company, including suppliers, artisans and clients as the need arises
    • Arrange regular testing for electrical equipment and safety devices
    • Arrange and oversee the recruitment process of new staff, including training and induction plans
    • Ensuring adequate staff levels to cover for absences and peaks in workload
    • Work out and implement off-duty processes to ensure staff are adequately covered in each outlet.
    • Carry out staff appraisals, manage performance and recommend staff disciplinary measures; 
    • Delegate work to staff and manage their workload and output;
    • Maintain staff welfare and reward process – Health, Off days, Allowances etc.
    • Respond to customer enquiries and complaints;
    • Dealing with correspondence, complaints and queries
    • Preparing letters, presentations and reports
    • Organize meetings and training schedules for the company staff and third-party agents
    • Attend conferences and training.


    Job Requirements:

    • The incumbent must have proficient knowledge in the following areas:
    • Knowledge of office administration
    • Knowledge of human resource management and supervision
    • Ability to maintain a high level of accuracy in preparing and entering information


    Skills Required:

    • Excellent interpersonal skills
    • Team building skills
    • Analytical and problem-solving skills
    • Decision-making skills 
    • Practical verbal and listening communications skills 
    • Attention to detail and high level of accuracy
    • Very effective organizational skills
    • Efficient written communications skills
    • Computer skills, including spreadsheet and word processing programs and email at a highly proficient level 
    • Stress management skills
    • Time management skills

    Attitudes:

    • Be honest and trustworthy
    • Be respectful
    • Be sensitive and firm
    • Be flexible
    • Demonstrate sound work ethics
    • Hard-working
    • Flexibility – travel, outlets location, hours 
    • Likes to be around people and has empathy with people 
    • Has the drive to achieve
    • Calm demeanour and mature outlook.

    Method of Application

    Interested and qualified candidates should forward their CV to: cvstylesalt@yahoo.com using the position as subject of email.

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