Administrative Officer at LD&D Consulting

Job Summary

• We are looking for a detail-oriented and proactive Administrative Officer to support our real estate operations. 
• This role involves managing office processes, assisting sales and property teams with documentation, and ensuring the smooth flow of day-to-day administrative activities. 
• The ideal candidate should have experience in administrative support, with strong organizational skills and a solid understanding of real estate operations.

Responsibilities

• Coordinate administrative tasks and ensure smooth office operations.
• Maintain accurate records of property listings, client documentation, and agreements.
• Assist in preparing tenancy agreements, sales documents, and invoices.
• Track property availability, lease expiration, and update internal databases.
• Manage office supplies, handle procurement, and liaise with service providers.
• Provide support during property inspections and client meetings.
• Serve as the first point of contact for walk-in clients and direct inquiries appropriately.
• Schedule appointments and maintain calendars for management and agents.
• Support marketing and sales teams with admin-related tasks for property promotions.
• Ensure timely filing and retrieval of company records both digitally and physically.

Requirements

• Bachelor’s Degree or HND in Business Administration, Estate Management, or related field.
• 1 - 2 years of administrative experience, preferably in real estate or property-related roles.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and CRM software.
• Strong organisational and multitasking skills.
• Excellent written and verbal communication skills.
• Attention to detail and ability to work independently.
• Familiarity with real estate documentation and client handling is a strong advantage.