Administrative Officer at Kontz Engineering Limited

Location: Ojodu Berger, Lagos

Job Brief

• We are looking for an Administrative Officer to join our team and support our daily office procedures.
• A successful Administrative Officer will act as the point of contact for all employees, providing administrative support and managing their queries.
• Main duties include managing office stock, preparing regular reports (e.g. expenses and office budgets) and organizing company records.
• If you have previous experience as an Office Administrator or similar administrative role, we’d like to meet you. Our ideal candidate also has working knowledge of office equipment and office management tools.
• Ultimately, you should be able to ensure our administrative activities run smoothly on a daily and long-term basis.

Responsibilities

• Manage office supplies stock and place orders
• Prepare regular reports on expenses and office budgets
• Maintain and update company databases
• Organize a filing system for important and confidential company documents
• Answer queries by employees and clients
• Update office policies as needed
• Maintain a company calendar and schedule appointments
• Book meeting rooms as required
• Distribute and store correspondence (e.g. letters, emails and packages)
• Prepare reports and presentations with statistical data, as assigned
• Arrange travel and accommodations
• Schedule in-house and external events
• nitiate and implement best and effective practices in administrative functions.
• Lead, direct and mentor administrative staff to achieve maximum output.
• Assist and support sales and marketing teams to maximize revenues.
• Answer and respond to customer inquiries.
• Build customer relationships.
• Assist and support accounts department in financial operations.
• Assist and support processing payroll records.
• Ensure timely completion of financial and other administrative audits.
• Prepare and analyze financial statements for the management team.
• Manage databases and document processes and systems implement.

Requirements

• Proven work experience as an Administrative Officer, Administrator or similar role.
• Solid knowledge of office procedures.
• Experience with office management software like MS Office (MS Excel and MS Word, specifically)
• Strong organization skills with a problem-solving attitude.
• Excellent written and verbal communication skills.
• Attention to detail.
• 3 - 5 years experience.
• High school diploma; additional qualifications in Office Administration and higher qualifications.

Salary
N40,000 - N70,000 monthly.