Administrative Officer at Jami Energy

Job Summary

• The Administrative Officer is responsible for coordinating office activities, managing documentation, supporting engineering teams, and ensuring smooth day-to-day administrative operations within the firm.

Key Responsibilities
Office Administration:

• Manage daily office operations and ensure efficiency.
• Maintain office supplies and equipment.
• Handle incoming and outgoing correspondence (emails, letters, calls).
• Organize meetings, appointments, and company events.

Documentation & Record Keeping:

• Maintain project files, engineering drawings, and contracts.
• Prepare reports, memos, and official documents.
• Ensure proper filing (physical and digital).
• Keep confidential company records secure.

Support to Engineering Team:

• Assist engineers with documentation and scheduling.
• Track project timelines and administrative requirements.
• Prepare tender documents and support bid submissions.
• Coordinate communication between engineers, clients, and contractors.

Procurement & Vendor Coordination:

• Liaise with suppliers and vendors.
• Process purchase orders and invoices.
• Maintain records of materials and equipment deliveries.

Financial & HR Support:

• Assist with payroll documentation.
• Maintain staff attendance records.
• Support recruitment processes (posting job ads, scheduling interviews).
• Assist in budget tracking and expense documentation.

Compliance & Safety Documentation:

• Ensure company documents comply with regulatory requirements.
• Maintain safety records and certifications.
• Support audit preparations.

Qualifications

• Interested candidates should possess a Bachelor's Degree with 4-7 years experience.