Finance & Administration Officer at Gurugeeks Royalty Limited

Position Overview:

• The Finance & Administration Officer is responsible for executing day-to-day finance and administrative tasks that support the smooth operation of Gurugeeks. This role is suitable for a graduate who can take ownership of defined responsibilities while working under supervision and with support from senior finance, HR, and operations staff.

Key Responsibilities:

Finance Operations

• Responsible for maintaining accurate daily financial records, including recording transactions and maintaining ledgers.
• Responsible for preparing customer invoices and tracking payment status.
• Responsible for processing supplier invoices and preparing payment documentation for approval.
• Responsible for reconciling bank statements, petty cash, and expense records on a regular basis.
• Responsible for tracking cash inflows and outflows and escalating discrepancies when identified.

Reporting & Compliance

• Responsible for preparing basic monthly financial summaries and schedules for management review.
• Responsible for maintaining organized and audit-ready financial records.
• Responsible for preparing documentation for statutory remittances (PAYE, VAT, WHT, pensions), with review and approval by senior staff.
• Responsible for ensuring finance-related documents are properly filed and retrievable.

Payroll & Staff Administration

• Responsible for compiling payroll inputs and preparing payroll schedules for review and approval.
• Responsible for maintaining employee finance-related records, including expense claims and staff advances.
• Responsible for processing staff reimbursements in line with approved policies.
• Responsible for maintaining accurate records of employee benefits and deductions.

Administration & Office Management

• Responsible for coordinating day-to-day office administration, including office supplies, utilities tracking, and vendor communication.
• Responsible for maintaining the company asset register and tracking assignment and condition of company assets.
• Responsible for managing documentation, correspondence, and internal records (physical and electronic).
• Responsible for supporting scheduling, internal coordination, and administrative reporting.

Procurement & Vendor Coordination

• Responsible for sourcing vendor quotations and maintaining procurement documentation.
• Responsible for tracking vendor invoices, contracts, and renewal dates.
• Responsible for monitoring vendor service delivery and reporting issues for resolution.

Controls, Systems & Process Improvement

• Responsible for following and applying internal finance and administrative controls and procedures.
• Responsible for updating finance and admin templates, trackers, and documentation.
• Responsible for identifying process gaps and recommending improvements to supervisors.
• Responsible for maintaining confidentiality and data accuracy across all records.

General Responsibilities

• Responsible for responding to finance and administrative requests from management and internal teams.
• Responsible for upholding professionalism, ethics, and company values at all times.

Key Requirements:

Education

• Bachelor’s Degree in Accounting, Finance, Economics, Business Administration, or a related field.
• NYSC completed

Experience

• 0–2 years’ experience (internship, SIWES, or entry-level exposure acceptable).
• Working knowledge of basic accounting principles and administrative processes.
• Familiarity with spreadsheets and basic accounting software is an advantage.

Core Competencies

• Strong attention to detail and numerical accuracy.
• Ability to take ownership of assigned responsibilities.
• Good communication and organisational skills.
• High integrity, confidentiality, and accountability.
• Willingness to learn and work under guidance while delivering results.
• Basic proficiency in Microsoft Office (especially Excel).