Administrative Officer at DO.II Designs Limited

Job Summary

• To supervise and coordinate the day-to-day operations of the administrative team and facility.
• The successful candidate will ensure seamless administrative processes, efficient asset/equipment maintenance, rigorous power and diesel cost management, and favorable vendor negotiations to support the achievement of organizational goals.

Key Roles & Responsibilities

• Act as the primary point of contact between executives and internal/external clients.
• Supervise the day-to-day operations and activities of the administrative team.
• Oversee facility maintenance, cleanliness, safety, and coordinate minimal-downtime equipment repairs.
• Ensure proper power management (government grid, generators, and inverters) to minimize utility costs.
• Monitor diesel availability, maintain daily usage logs, and submit monthly consumption reports.
• Manage administrative requests from various units and departments.
• Negotiate with vendors to secure favorable terms, price reductions, or extended payment plans.
• Ensure timely renewal of corporate licenses, vehicle particulars, and permits.
• Submit and reconcile monthly expense reports and monitor budget efficiency.
• Develop and maintain an efficient, secure documentation and physical/digital filing system.
• Oversee security measures, access control systems, and facilitate staff travel arrangements.
• Carry out other administrative duties as assigned by the Line Manager.

Qualifications & Experience

• B.Sc. / HND in Business Administration, Social Sciences, or a related discipline.
• Minimum of 4 years of relevant experience in Administration or Facility Management, with at least 1 year in a leadership role.
• Full comprehension of office management systems, procedures, and high proficiency in MS Office.
• Exemplary planning, multitasking, and time-management skills.
• Exceptional verbal, written communication, and presentation skills.
• Strong analytical, strategic thinking, and vendor negotiation capabilities.
• Ability to thrive under pressure and prioritize daily workloads effectively.