Administrative Officer at Rhoda Michaels Fashion Institute

Job Summary: 

As an Administrative Officer, you will act as the point of contact for all staff, clients and visitors, providing administrative and clerical support while overseeing the management of the day-to-day office operations.

Duties and Responsibilities

• Greeting visitors, handle incoming and outgoing communications, including emails, letters, packages, phone calls, and directing inquiries to the appropriate staff members. 
• Order office supplies stock, manage inventory, place orders and ensuring office equipment is maintained and functional. 
• Maintain and update company databases as needed
• Organize an accurate filing systems, both physical and electronic, for important and confidential company documents ensuring documents are readily accessible. 
• Effectively communicating with colleagues at all levels and clients, both verbally and in writing, to ensure smooth operations 
• Update office policies as needed
• Prepare meeting agendas, taking minutes, distributing action items, and following up on decisions made in meetings. 
• Prepare reports, compiling data and presentations with statistical data, as assigned (e.g. expenses and office budgets) 
• Manage in-house and external events by scheduling meetings, appointments, travel arrangements, tickets, booking conference rooms, accommodations, managing calendars and expense reports for team members.
• Assisting with project planning, tracking progress, and ensuring deadlines are met for smaller projects. 
• Perform every other duties as assigned

Functional / Technical Competencies

• Strong Organizational skills with problem-solving attitude
• Strong analytical and multitasking skills
• Customer focus
• Detail-oriented with excellent accuracy

Employment Type/ Working Conditions

• Full-Time Position.
• Monday – Saturday (6days a week)
• Resumption Time: 8am – 5pm
• Location: Abule-Egba and Ikeja

Language Requirement: Fluency in English plus any other language (Yoruba, Igbo, or Hausa preferred)