Administrative Manager at JIJEDAPT Human Resources Consult Limited

Job Summary

• The Administrative Manager is responsible for overseeing daily administrative operations, ensuring organizational efficiency, and supporting overall business functionality.
• This role involves coordinating office procedures, supervising administrative staff, managing budgets, maintaining records, and ensuring compliance with company policies and legal regulations.

Key Responsibilities
Administrative Oversight:

• Develop and implement effective administrative systems, policies, and procedures.
• Supervise and coordinate the activities of administrative staff, including receptionists, office assistants, and cleaners.
• Maintain an organized and well-functioning office environment.

Facility and Resource Management:

• Oversee office facilities, maintenance, and repairs.
• Manage office supplies inventory, procurement, and vendor relationships.
• Ensure utility services (electricity, water, internet, etc.) are functional and within budget.

Human Resources Support:

• Support HR functions such as recruitment coordination, onboarding, leave management, and disciplinary procedures.
• Maintain staff records including attendance, disciplinary actions, and contracts.

Budget and Financial Administration:

• Prepare and monitor departmental budgets.
• Approve expenditures within defined limits and ensure cost-effective procurement.
• Reconcile administrative expenses and liaise with the accounts department on documentation.

Compliance and Policy Management:

• Ensure compliance with organizational policies and government regulations.
• Maintain up-to-date administrative records and ensure secure filing systems.
• Oversee health and safety regulations in the workplace.

Communication and Coordination:

• Facilitate internal communications across departments.
• Prepare reports, presentations, and official correspondence as required.
• Liaise with external stakeholders (vendors, government agencies, service providers).

Risk and Crisis Management:

• Identify potential administrative risks and propose mitigation strategies.
• Handle emergencies or disruptions affecting administrative operations.

Qualifications & Requirements

• Bachelor’s degree in Business Administration, Management, Public Administration, or a related field.
• Minimum of 5 years proven experience in a similar administrative role, preferably in a supervisory or managerial capacity.
• Proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational, time management, and leadership skills.
• Strong written and verbal communication skills.
• Knowledge of budgeting and recordkeeping.
• Ability to handle sensitive information with confidentiality.

Key Competencies:

• Leadership and people management
• Problem-solving and decision-making
• Multitasking and prioritization
• Attention to detail
• Adaptability and resilience
• Integrity and ethical conduct.