Administrative Manager at Creatrix Empire

Location: Ikeja, Lagos

Job Field

• Administrative Manager is responsible for day-to-day task management in within an organization.
• This role requires multitasking across a range of responsibilities, including scheduling, handling payroll and accounting activities, receiving and forwarding communications, and taking care of more general clerical duties.
• Administrative Manager also responsible for event planning and organization, as well as serving as a greeter for incoming clients.

Duties and Responsibilities

• Answer queries by employees and clients
• Book meeting rooms as required
• Prepare reports and presentations with statistical data, as assigned
• Organizing special functions and social events
• Preparing correspondence, documentation, or presentation materials
• Distribute and store correspondence (e.g. letters, emails and packages)
• Creating, updating, and maintaining records and databases
• Managing office supplies stock and placing orders
• Maintain a company calendar and schedule appointments
• Update office policies as needed
• Experience in conflict resolution, disciplinary processes, and workplace investigations.
• Experience in following and maintaining workplace privacy.
• Excellent communication skills.
• Competency in Microsoft applications
• Organize a filing system for important and confidential company documents ▪
• Supporting department managers, staff, and CEO
• Preparing reports on expenses, office budgets, and other expenditures
• Assisting human resources department with payroll and personnel databases
• Conferring with accounting department to help make payments, process incoming invoices, and verify receipts
• Attend meetings and record notes and messages for managers and senior-level officers
• Receiving and processing communication channels, including email, phone, and physical mail
• Monitoring and maintaining office equipment and inventory supplies; orders replacement supplies as needed
• Preparing travel arrangements for office staff and managers; overseeing and preparing expense reports and budgets

Qualifications

• Bachelor's Degree / Master's Degree in Business Administration or any other relevant qualification
• Minimum of 3 years experience.

Requirements:

• Proven record of excellent writing demonstrated in a professional portfolio.
• Impeccable grasp of the English language, including idioms and current trends in expressions.
• Ability to work independently with little or no daily supervision.
• Strong interpersonal skills and willingness to communicate with stakeholders, colleagues, and management.
• Solid knowledge of SEO, keyword research and Google Analytics.
• Familiarity with Content Management Systems.
• Excellent communication skills.
• Analytical and multitasking skills
• Ability to work on multiple projects with different objectives simultaneously.
• Strict adherence to the style guides of each company and their policies for publication.
• Good time management skills, including prioritizing, scheduling, and adapting as necessary.
• Proficiency with computers, especially writing programs, such as Google Docs and Microsoft Word, Excel, Outlook, and PowerPoint.