Administrative & Facility Manager at Norrenberger Financial Group

Job Summary

This role is critical to ensuring efficiency and seamless workplace functionality.

Qualifications & Skills:

• 3–6 years of experience in facility management, procurement, and administration.
• Strong organizational, communication, and multitasking abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with office management tools and procurement software (an advantage).
• Relevant professional certification, including PMP (desirable). 

Key Responsibilities:

• Oversee and manage day-to-day office operations to ensure a well-functioning workplace.
• Provide administrative support, including preparing reports, presentations, and correspondence.
• Ensure the office environment is safe, functional, and well-maintained.
• Coordinate maintenance and repairs of office equipment and infrastructure.
• Liaise with vendors and service providers to ensure quality and timely delivery of services.
• Manage procurement activities, including sourcing, negotiating, and purchasing office supplies and services.
• Ensure compliance with procurement policies and maintain accurate records of purchases.
• Identify cost-saving opportunities and optimize procurement processes.
• Oversee the company’s fleet operations, ensuring vehicles are maintained, serviced, and compliant with regulations.
• Develop schedules for vehicle usage and manage fuel consumption records.
• Coordinate driver assignments and monitor fleet performance for efficiency.
• Arrange travel itineraries, bookings, and accommodations for staff as needed.
• Ensure adherence to company policies, legal regulations, and industry standardstools.