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  • Posted: May 7, 2024
    Deadline: May 9, 2024
  • Never pay for any CBT, test or assessment as part of any recruitment process. When in doubt, contact us

    International cooperation between Germany and Nigeria commenced in 1974. GIZ was initially represented by an office in Lagos until 2003, but since 2004 it has maintained a country office and four project offices in the new capital Abuja. At present, GIZ has around 25 seconded staff, 100 Nigerian and regional experts, and four CIM experts working in Nigeria. ...
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    Administrative Assistant - Procurement and Logistics

    The Project

    • GIZ Country offices are the central element of GIZ’s field structure.
    • They ensure consistent overall representation of the company and its successful positioning as a service provider in the international cooperation market.
    • They are headed by a country director. The country directors represent GIZ as a whole in the country or countries they service.
    • The country director is responsible for shaping the GIZ country portfolio and assuring its quality, and in particular ensures that GIZ activities in all business sectors are coherent.
    • The country directors generally have management responsibility for the officers responsible for commissions in the public-benefit TC measures in their area. The GIZ Offices provide human resources and commercial support services for programmes and projects in their areas.
    • These services must be contracted as set out individually in the respective processes and rules sections.
    • Furthermore, the GIZ Offices perform internal audits of the project administrations in the public-benefit sector, and by agreement for International Services projects and offices too.

    The Administrative assistant (procurement and logistics) is responsible for:

    • Ensuring that tasks are carried out smoothly within the assigned area of responsibility.
    • Organising and coordinating all work stages
    • Performing all daily duties in the assigned area of responsibility
    • Liaising with customers in a service-oriented manner on behalf of the country office
    • Maintaining a helpful attitude to customers, ensuring that the office creates a professional impression.
    • Communicating efficiently with offices with which regular contact is maintained.
    • Coordinating effectively with colleagues in the administration division and with the procurement officers at Head Office.

    The Administrative assistant (procurement and logistics) performs the following tasks:
    Administrative Activities:

    • The Administrative assistant (Procurement and logistics)
    • Opening and recording the relevant bids that GIZ received in compliance with the rules, regulations, and requirements for the procurement process that GIZ has established.
    • Monitors the common portal - Every new request submitted via the common portal is monitored and printed every day.
    • Organize and update unit correspondence daily.
    • Maintain a record or list of the files prior to sending the completed contract and procurement files to the finance and control unit.
    • Supporting the filling up of procurement officers according to the GIZ filing system and maintaining the confidentiality of information,
    • Make sure the electronic copies of the purchase orders and contracts are accessible via the DMS link and do regular follow-ups.
    • Performing other duties and tasks as may be directed.

    Coordinating Tasks:
    The Administrative assistant (Procurement and logistics):

    • Supports the procurement travel and logistics in the GIZ Country Office.
    • Ensures that procurement logistics procedures are executed efficiently and that colleagues are kept up to date on the status of their requests.

    Other Duties / Additional Tasks:
    The Administrative assistant (Procurement and logistics):

    • Collaborates with the accounts team in invoice analysis and ensures proper preparation and execution of payment orders.
    • Performs other duties and tasks at the request of management.

    Required Qualifications, Competences and Experience Qualifications

    • BSc in Business Administration, Finance, Accounting, Economics or related fields.

    Professional experience:

    • At least 1 year experience in a comparable position.

    Desired additional qualifications, competencies, and experiences:

    • Confidential handling of information
    • English language proficiency (written and oral)
    • Very good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)
    • Willingness to upskill as required by the tasks to be performed - corresponding measures are agreed with management.
    • Good organisational skills
    • A good team player who is willing to take on responsibility.
    • Innovative and possessing a positive attitude to change.

    Method of Application

    Interested and qualified candidates should send their CV and Letter of Motivation as one document with complete contact details to: using the Job Title as the subject of the email.


    • Please include vacancy no. 038 and 039 respectively in mail subject
    • GIZ is an equal opportunities employer committed to diversity. All qualified candidates, regardless of disability, age, sex, ethnicity, race, and religion are encouraged to apply.
    • Only shortlisted candidates will be contacted.

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