Administrative Assistant / Personal Assistant (PA) at AIM Consultants

Job Description

• The Administrative Assistant / PA is responsible for providing personalized secretarial support, handling various administrative, logistical and personal tasks in a well-organized and timely manner.

Responsibilities

• Administrative Support - Managing calendars and scheduling meetings and appointments
• Task and Time Management - Prioritizing and managing multiple tasks to ensure deadlines are met.
• Attend meetings and taking minutes
• Following up on action points from meetings.
• Communication Management - Drafting, Typing and editing correspondences
• Handling personal tasks like making reservations, running errand, logistics.
• Sourcing Office supplies
• Devising and Maintain office filing system.
• Making travel arrangements and itineraries on behalf of line manager.
• Conducting/Preparing research as requested.
• Prepare communications on behalf of the line manager.
• Handling confidential information
• Any other duties that may be assigned by the line manager

Qualification, Experience, Skills & Competences

Education and Work Experience:

• First degree (Bachelor) in Secretarial Studies, English or any other related discipline
• Relevant professional qualifications
• Minimum of three (3) years’ relevant experience.

Competences and Skills:

• Excellent verbal and written communication skills
• Ability to multi-task
• Accurate reporting and planning skills
• Ability to proofread documents to a high standard
• Fast and accurate typing skills
• Proficiency in MS Office suite
• Excellent record keeping and file management skills.