Administrative Assistant at KNCV Tuberculosis Foundation

Purpose of the job

• The Administrative Assistant is responsible for all administrative activities. The assistant will support the administrative department in all functions as directed.

Duties and Responsibilities  

• Taking of minutes of the meetings.
• Contacting vendor for procurement processes.
• Taking stock of project supplies.
• Regularly update inventory list.
• Booking of flight tickets.
• Making hotel reservations etc.
• Preparation of procurement documents.
• Regular update of procurement list.
• Handle all deliveries and dispatch; verify deliveries and signoff; ensure distribution plan, delivery vouchers are properly documented.
• Assist in preparation for meetings, Printing of Agenda, following up attendance sheets etc.
• Perform other additional duties as assigned.

Who are we looking for?

Education:

• Bachelor’s degree (Business Management, Psychology, HR, Public Administration)

Knowledge/experience:

• At least 2 years of experience in admin management.
• Knowledge of relevant software systems.
• Knowledge of procurement.
• Excellent Excel skills.
• Proficiency in the use of computer application (Microsoft office etc)
• Excellent written and verbal English language skills.
• Must be self-starter with the ability to work in a team, dynamic, solid, and open.
• Must be flexible with absolute integrity, organizational awareness and understanding of cultural differences.