Administrative Assistant I at ICRC - International Committee of the Red Cross

The Purpose

• Under the supervision of the Yola Head of Office, the Administrative Assistant provides support to the Yola Office in administrative and other accounting and financial tasks and responsibilities. 
• The Administrative Assistant is accountable for the physical processing of cash transactions and the integrity of physical cash balances in a (sub-)delegation, strictly respecting and applying the ICRC's rules on financial management, provides administrative support.

Your Role

• Execute all financial and administrative duties as assigned by the head of Office or Finance and Administration Manager.
• Ensure that financial supporting documents are produced according to ICRC financial rules (Suppliers information and stamp, logistic support documents, approvals / signature, accuracy, completeness, compliance etc.).
• Prepare and send accounting documents for monthly closing to the Accountant in Mubi Sub-delegation (SD).
• Prepares invoices for payment (by cash, check, or bank transfer).
• Manage the petty cash and make all disbursements from it.
• Ensure that all working advances paid out to colleagues are settled within the deadline and with sufficient appropriate documents.
• Anticipates cash needs of the office and plans payments and requests transfers accordingly.
• Handles the office's cash disbursements and payments, including salaries and working advances.
• Ensure regular payment related to administration activities such as electricity, water, garbage, office bills etc.
• Collates staff leave, salary advance requests, and overtime compensation requests and transmit them in a timely manner to the Human Resources Service Provider at Mubi SD.
• Keep up to date about HR policies and procedures and disseminate them to colleagues.
• Supervise housekeepers including organization and execution of tasks, and organization of replacement when absent. Also assist these employees to access benefits to which they are entitled.
• Provides other administrative support as may be required for travellers, visitors, suppliers, authorities, landlords, other institutions, etc.

Your Profile: Education & Experience

• Bachelor’s Degree in Accounting or any relevant field.
• Previous experience in similar roles with INGOs or similar environments will be valued with an experience of 3 to 5 years.
• Proven field experience in leading surveys, multiple assessments in countries, including the design, data collection and analysis.
• Good command of spoken and written English & Hausa – Mandatory
• Very good computer literacy, especially Excel, Word, Power point and other office applications.
• Very good knowledge in double-accounting, Income and expenditure, Balance Sheet Accounting and Invoice and supplier module.
• Applicants should have a Nigerian nationality or hold a working permit.

What We Offer

• Rewarding work in a humanitarian and multicultural environment.
• Competitive employment package with medical insurance and ICRC pension plan.
• In-house training opportunities for personal development.
• A full-time, open-ended contract.
• The opportunity to join an ICRC talent pool, be considered for future assignments elsewhere and experience different contexts, fields, and challenges