Administrative Assistant at Firstcor Power Automation Limited

Location: Interchange Shagamu

Administrative Assistant to join our Human Resources team. The ideal candidate will be responsible for providing administrative support to ensure the efficient operation of the HR department. This role requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment.

Key Responsibilities:

• General Administrative Support:
  • Assist with day-to-day operations of the HR functions and duties.
  • Provide clerical and administrative support to HR executives.
  • Maintain and update employee records.
  • Handle employee inquiries and direct them to the appropriate HR personnel.
  • Manage calendars and schedule meetings, interviews, HR events, etc.
• Documentation and Record Keeping:
  • Prepare and update HR documents, such as employee handbooks, performance evaluation forms, and other HR policies.
  • Ensure the confidentiality and security of HR documents.
  • Assist in the preparation of regularly scheduled reports.
• Employee Relations:
  • Support HR in addressing employee concerns and issues.
  • Assist in organizing employee engagement activities and events.
  • Help in the implementation of HR policies and procedures.
• Other Duties:
  • Coordinate travel arrangements and itineraries for HR staff.
  • Order office supplies and manage inventory.
  • Assist with special projects and other tasks as assigned by the HR Manager.

Qualifications:

HND/bachelor’s degree in human resources, Business Administration, or related field preferred.

Experience:

• Proven experience as an administrative assistant, HR assistant, or relevant role.
• Familiarity with HR software (e.g., HRIS or HRMS) and MS Office (Excel, Word, PowerPoint).

Skills:

• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information.
• Detail-oriented and proactive in problem-solving.
• Ability to work independently and as part of a team.