Administrative Assistant at CrossBoundary

The Administrative Assistant will provide support to our managers and employees, assisting with daily office needs and managing our company’s general administrative activities. The ideal candidate will be a problem solver who has excellent communication skills and impeccable attention to detail.

Who You Are

• Proven administrative experience
• Superb written and verbal communication skills
• Strong time-management skills and multitasking ability
• Excellent customer service skills required
• Aptitude for learning new software and systems

Primary Responsibilities

• Greeting visitors and pointing them in the right direction, answering inquiries, and creating a welcoming environment.
• Processing and directing mail and incoming packages or deliveries.
• Performing a range of staff and/or operational support activities; may serve as a liaison with other departments on basic administrative and/or operational matters.
• Arranging meetings and conferences, scheduling interviews, and appointments, and performing other duties related to maintaining one or more individual schedules, making travel and lodging arrangements, either directly or through travel agencies.
• Carrying out administrative duties such as filing, typing, copying, binding, scanning, etc.
• Ordering, stocking, and distributing office supplies.
• Organizing all shipments and distribution routes to ensure timely deliveries i.e., swag items, team care packages, etc.
• Assisting in organizing and supervising other office activities e.g., event planning, team lunches, etc.
• Ensuring that basic facilities, such as water and heating, are well-maintained.
• Ensuring operation of office equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
• Addressing employees’ queries regarding office management issues (e.g., stationery, hardware, and travel arrangements)
• Anticipating the needs of others to ensure their seamless and positive experience.
• Performing miscellaneous job-related duties as assigned