Administration & Operations Lead at Safety Consultants and Solutions Provider Limited

Job Objective

• Responsible for supporting the efficient operation of SCSP’s corporate services through the coordination of administrative functions, accounting support, document management, human resource administration, and operational data analysis.
• The role ensures company operations are properly documented, financial transactions are accurately recorded and tracked, staff administration is effectively coordinated, and business data is analyzed to support management decision-making and operational performance monitoring.
• This position contributes to maintaining organizational efficiency, operational transparency, and corporate governance within SCSP.

Responsibilities
Administrative Management:

• Compliance & Certification (NSITF/ PENCOM/ITF/CAC)
• Manage office logistics, supplies, and vendor relationships.
• Organize meetings, internal communications, and administrative schedules & DOCUMENTATION
• Maintain office filing systems and corporate records.
• Coordinate travel arrangements and logistical support for staff where required.
• Support project teams with administrative coordination.
• Maintain office operational procedures and administrative policies.
• Support company communications and internal notices.

Accounting and Financial Administration Support:

• Process and maintain records of invoices, receipts, and payment documentation.
• Maintain accurate financial records and expense documentation.
• Assist with preparation of financial reports and expense tracking.
• Maintain procurement documentation and purchase records.
• Coordinate vendor payment documentation and approval workflows.
• Maintain records of operational expenditures and office costs.
• Support finance team with documentation during audits or financial reviews.
• Maintain organized financial documentation archives.

Human Resource Administration:

• Maintain employee records and HR documentation.
• Coordinate recruitment processes including interview scheduling and candidate documentation.
• Support onboarding of new employees and documentation of employment records.
• Track staff attendance, leave, and HR administrative records.
• Assist in preparing employment letters, HR communications, and staff notices.
• Maintain training records and staff development documentation.
• Support HR compliance documentation and internal policy records.

Data Analysis and Business Reporting:

• Maintain internal data records relating to staff, operations, procurement, and administration.
• Compile operational data for management review.
• Generate administrative and operational performance reports.
• Support tracking of company KPIs across departments.
• Assist in analyzing operational trends including staffing, administrative efficiency, and resource utilization.
• Maintain organized business data repositories and dashboards.
• Support preparation of management reports for strategic decision-making.
• Assist in analyzing procurement, administrative costs, and operational expenditure patterns.

Corporate Coordination Support:

• Assist management in implementing corporate administrative procedures.
• Coordinate information flow between Administration, Finance, Operations, Engineering, and Projects teams.
• Support internal compliance documentation and corporate governance processes.
• Maintain internal communication records and corporate notices.