Admin & Procurement Supervisor at Sahara Group

Job Description

Accountabilities

• Oversee daily administrative functions, including office management, supplies, and facilities.
• Supervise office support staff (Janitors, Office Assistants, Drivers, etc.) and provide guidance on tasks and priorities.
• Ensure the smooth operation of office processes to create a conducive work environment
• Supervise the maintenance and management of the organization's fleet of vehicles.
• Coordinate vehicle allocation, maintenance schedules, and repairs.
• Monitor fuel consumption and implement cost-saving measures.
• Coordinate and manage travel arrangements for employees, including bookings, accommodations, and transportation.
• Manage relationships with vendors, suppliers, and service providers.
• Evaluate vendor performance, negotiate contracts, and address any performance issues.
• Identify opportunities for cost savings and efficiency improvements in vendor relationships.
• Maintain accurate and up-to-date records related to procurement, fleet management, and administrative activities
• Ensure compliance with company policies, procedures, and regulatory requirements
• Assist in the development and management of the administrative budget
• Contribute to cost-saving initiatives within the administration function
• Other responsibilities as assigned by the company..

Knowledge/Skills

• Strong knowledge of procurement processes, fleet management, and administrative best practices.
• Excellent leadership and team management skills.
• Ability to influence and manage both internal and external stakeholders
• Effective communication and interpersonal skills.
• Detail-oriented with strong organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite.
• Budget management experience and financial acumen.
• Problem-solving and decision-making skills.
• Ability to work collaboratively in a cross-functional team.

Minimum Qualification

• Bachelor's degree in Business Administration, or a related field. 
• Minimum of 5-7 years of experience in administrative management, procurement, and vendor management, with at least 2-3 years in a supervisory role.