Admin Personnel at FOZY Global Concepts Limited

Job Description / Responsibilities
Office Management:

• Oversee day-to-day office operations, ensuring a clean, organized, and efficient work environment.
• Manage office supplies and equipment, ordering new stock as needed.
• Handle office correspondence (emails, phone calls, mail) and direct inquiries to appropriate departments Scheduling and Coordination:
• Coordinate meetings, appointments, and events for staff or management.
• Organize travel arrangements (flights, hotels, transportation) for executives or employees.
• Maintain and update calendars and schedules, ensuring time management is effective.

Document and Record Management:

• Manage and maintain physical and digital files, ensuring that documents are correctly categorized and easy to retrieve.
• Prepare, proofread, and format reports, presentations, and other documents.

Communication:

• Handle internal and external communications with clients, vendors, and staff.
• Write and distribute memos, emails, and other correspondence.
• Support effective communication by serving as the point of contact for administrative queries.

Financial and Budget Support:

• Assist with the preparation of invoices, purchase orders, and expense reports.
• Support payroll processing by tracking attendance, leave, and other related activities.

Support to Other Departments:

• Provide administrative support to various departments as required.
• Collaborate with other staff to ensure the smooth running of projects and operations.

Customer Service:

• Greet and assist visitors and clients in a professional manner.
• Provide customer service over the phone or through email.
• Resolve customer's inquiries and issues promptly.

Skills:

• Organizational Skills
• Technical Skills
• Interpersonal Skills
• Communication skills
• Time management skills

Requirements
Education:

• OND, HND, or B.Sc in Secretarial Studies, Business Administration, or related field

Qualifications:

• 2-5 years of experience working as an Admin Officer or in a similar administrative role