Admin/Operations Officer at Palladium Group

Primary Duties and Responsibilities: 

Human Resources:

• Ensure all recruitment policies and procedures are adhered to and recommend improvements
• Support staff recruitment by coordinating and attending interviews, conduct reference checks and due diligence checks
• Plan and conduct/coordinate new employee orientation including provision of information about policies, job duties, working conditions, opportunities for employee benefits etc. Ensure mandatory compliance trainings are completed
•  Assist to oversee the administration of the employment benefits such as leave tracking, health insurance administration; liaise between staff and health insurance providers to ensure prompt service delivery.
•  Manage staff exits, including conduct of exit interviews
• Organize and participate in social events for the project staff and management
• Support initiatives geared towards achieving compliance with Palladium code of conduct, ethics, and workplace safeguarding
• Develop the Data.FI Nigeria Equity Diversity and Inclusion (EDI) strategy based on Palladium’s guiding principles and strengthen EDI in the recruitment process.

Procurement and Contracts Management:

• In consultation with the project team, conduct market analysis and collect price quotations from suppliers and vendors
• Collect necessary documents and information to process purchase orders, consultant agreements, letter agreements, subcontract/agreements and/or sub-grants.
• Keep up-to-date electronic database, documentation of necessary information and deliverables in the files of each consultant agreement, sub-agreement, contract, grant, vendor, etc.
• Coordinate logistics and procurement operations; Identify vendors in new locations, conduct due diligence checks and coordinate the contracting process.

 Office Administrations and Logistics

• Support the planning and organization of meetings and workshops
• Manage the procurement, issuance, and replenishment of office items such as stationeries, computer consumables
• Maintain accurate and up-to-date operational, personnel, and other records as required by corporate management and/or Nigerian law

Required Qualifications:

•  A degree in Business / Public Administration or Social Sciences-related field.
• 3-4 years of relevant work experience in the not-for- profit, international development sector, preferably on USAID-funded grants.
• Fluency in English with excellent writing and speaking skills.
• Excellent and demonstrable experience in procurement processes and logistics management.
• Demonstrable experience in office management and staff coordination.
• Highly developed interpersonal skills including good listening skills, influencing, and negotiation.
• Capacity to build and maintain relationships and to work effectively in a multicultural and multi-ethnic environment respecting diversity.
• Experience with Microsoft Word, Excel, Power Point and Outlook.